EXECUTIVE ASSISTANT TO GENERAL MANAGER

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We are seeking a highly organized and efficient Executive Assistant to support our General Manager in our Mumbai, India office. This role is crucial in ensuring smooth operations and effective communication within the organization. The ideal candidate will be a detail-oriented professional with excellent multitasking abilities and a proactive approach to problem-solving.

• Manage the General Manager's calendar, coordinating meetings, appointments, and travel arrangements
• Screen and handle phone calls, emails, and correspondence, prioritizing and responding as appropriate
• Prepare and manage internal and external communications for the General Manager's signature
• Take minutes at executive meetings and distribute them to relevant parties
• Coordinate with various departments and staff levels on matters directed by the General Manager
• Maintain up-to-date filing systems and manage confidential documents with utmost discretion
• Prepare and process expense reports, travel requests, and other administrative forms
• Assist in the preparation of presentations, reports, and other documents as needed
• Act as a liaison between the General Manager and other executives, employees, and external stakeholders
• Manage office supplies and ensure the functionality and cleanliness of the General Manager's office
• Support special projects and additional tasks as assigned by the General Manager

• Diploma or Bachelor's degree in Business Administration, Communications, or a related field
• Minimum of 2-3 years of secretarial experience, with at least 1 year supporting senior management
• Excellent verbal and written communication skills in English
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism
• Excellent interpersonal skills with the ability to interact effectively with all levels of staff and external partners
• Proactive problem-solving skills and ability to work independently with minimal supervision
• Flexibility to adapt to changing priorities and work under pressure to meet deadlines
• Knowledge of basic office management principles and procedures
• Familiarity with scheduling and calendar management tools