Assistant Talent & Culture Manager

Administration Function

• Ensure that filings/e-filings are organized according to the agreed standard and codes.
• Ensure that personal files of newly hired team members are properly arranged and handled for both physical (if required) and online formats.
• Update files and discard old files in the archive, online, and on SharePoint in order of topic and date.
• Assist in managing and keeping records of performance management and performance evaluation of team members and newly hired team members (probation evaluation).
• Assist in all activities concerning team members, including employment contract administration, performance management, social security, medical insurance, and administration, in a timely manner.
• Provide P&C data as required to other departments and ensure overall monthly reporting, such as the organization charts, monthly P&C reports, and manpower reports, are submitted in a timely manner with a high level of data accuracy.
• Assist in the communication of key messages to all team members. Promote team member communication activities and channels to encourage and enable feedback from team members.
• Work closely with the P&C team in arranging team member engagement activities, celebrations, and CSR activities.
• Handle basic P&C inquiries.
• Perform other duties as assigned by supervisors/management.

Payroll Administration

• Assist in all activities concerning the planning and delivery of payroll, ensuring all audit requirements are managed and complied with.
• Responsible for payroll administration, ensuring accuracy and timeliness of payroll processing.
• Ensure compliance with all relevant laws and regulations regarding payroll.

People System Administration

• Maintain and update team members' profiles in the system to ensure they are up-to-date.
• Troubleshoot and resolve any issues related to the system.

Corporate Affairs

• Prepare all necessary documents for expatriate visas, work permits, re-entry permits, and government registrations for existing and newly hired team members.
• Monitor the schedule and process of expatriate visas, work permits and re-entry permits to ensure they are on track.
• Assist in the applications for all licenses, required applications, and registration of related business affairs.
• Liaise between the hotel and all government agencies.
• Ensure the Company complies with all government requirements.

• Bachelor's degree in Human Resources Management or related field; HR certification is a plus.
• Minimum of 2 years of experience in HR management within the hotel industry.
• Proven track record of successfully managing HR operations and initiatives.
• Strong knowledge of employment laws and regulations in the hospitality industry.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work effectively in a fast-paced and dynamic environment.
• Team player with a collaborative and proactive approach to problem-solving.