Facility Management Admin Assistant

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We are seeking an organized and efficient Facility Management Admin Assistant to join our team in Swissotel Corniche Park Towers, Qatar. In this role, you will provide crucial administrative support to our facility management department, ensuring smooth operations and effective communication across the organization.

• Manage and maintain facility-related databases, ensuring accurate and up-to-date information
• Schedule and coordinate maintenance activities, inspections, and repairs
• Assist in preparing reports, presentations, and correspondence related to facility management
• Handle incoming calls, emails, and inquiries, providing prompt and professional responses
• Organize and maintain filing systems for facility documents and records
• Coordinate meetings and appointments for the facility management team
• Process invoices and purchase orders related to facility maintenance and supplies
• Assist in developing and implementing administrative procedures to improve efficiency
• Support the facility management team in various administrative tasks as needed

1-3 years of administrative experience, preferably in facility management

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with database management and scheduling software
• Excellent communication skills, both written and verbal
• Strong organizational abilities and attention to detail
• Effective time management and multitasking skills
• Problem-solving aptitude and ability to work independently
• Familiarity with facility management concepts is a plus
• Ability to maintain confidentiality and handle sensitive information professionally
• Fluency in English; knowledge of Arabic is beneficial

Your team and working environment:
Life is a journey. Live It well.

Are you a highly organized and proactive individual with a passion for the hospitality industry? This role offers a unique opportunity to be at the heart of our hotel's operations, providing critical support to our leadership team. If you thrive in a fast-paced environment, with a passion to do, and have exceptional communication skills, we want you on our team. Join us and play a key role in delivering exceptional guest experiences and driving our hotel's success.