Banquet Operations Manager

Fairmont Jakarta

Situated in Senayan Square at the South end of Jakarta's Central Business District, Fairmont Jakarta features 380 spacious guestrooms and 108 Fairmont branded Sky Suites. Additional features and amenities to the urban hotel include a number of lounges and several restaurants featuring a variety of culinary offerings. For corporate events and local galas, the hotel features 3,500 square meters of function space, including a 1,200 square-meter Grand Ballroom.

The Banquet Operations Manager is responsible for planning, organizing, and overseeing all banquet and event operations to ensure exceptional guest experiences while maintaining the highest standards of luxury hospitality. This role leads the banquet team in delivering seamless execution of meetings, conferences, weddings, social events, and VIP functions, ensuring operational excellence, service quality, and profitability.
 

Key Responsibilities:

• Plan, coordinate, and supervise all banquet operations, ensuring events are executed according to established standards and guest expectations.
• Ensure banquet venues are properly prepared, including room setup, table arrangements, equipment, and amenities in accordance with event orders and brand standards.
• Monitor service delivery throughout each event to ensure consistency, efficiency, and personalized guest experiences.
• Handle guest feedback and complaints promptly, ensuring effective service recovery.
• Prepare duty rosters, manpower planning, and scheduling based on business levels.
• Conduct performance evaluations and identify development opportunities for team members. 
• Monitor banquet labor costs, productivity, and operating expenses.
• Control inventory of banquet equipment, operating supplies, and linens.
• Support budget preparation and achieve departmental financial targets.
• Ensure compliance with food safety regulations, hygiene standards, occupational health and safety policies, and local regulations.
• Review Banquet Event Orders (BEOs) and ensure all departments are aligned.
• Prepare operational reports, productivity reports, attendance records, and event summaries.

• Bachelor's Degree or Diploma in Hospitality Management, Hotel Management, Tourism, or a related field.
• Minimum 5 years of experience in Food & Beverage Operations, including at least 2 years in a supervisory or managerial role overseeing banquet operations within a luxury five-star hotel.
• Proven experience managing large-scale conferences, weddings, gala dinners, state functions, and high-profile VIP events.
• Excellent leadership, coaching, and team development skills.
• Ability to work under pressure and manage multiple events simultaneously.
• Strong problem-solving and decision-making capabilities.
• Financial acumen, including labor cost control, budgeting, and productivity management.
• Proficient in Microsoft Office and hotel management systems (e.g., Opera Cloud, Delphi, POS systems).
• Knowledge of food safety and HACCP standards.
• Flexible to work evenings, weekends, and public holidays as required by business demands.
• Passionate about delivering memorable luxury guest experiences.
• Positive attitude with the ability to inspire and motivate diverse teams.
• Certification in Food Safety, HACCP, or hospitality leadership programs is preferred.
• Proficiency in English; additional languages are an asset.

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