Stores & Receiving Associate

Job Description

Prime Function:

• Perform a variety of duties ensuring orderly and timely delivery of materials from vendors and supplying the same to the other departments.
• Responsible for taking the necessary action for the purchase requests received from the stores and user departments.
• To coordinate all the functions of the team within the department.
• To maintain records and files related to purchasing activities.
• Any matter which may effect the interests of ACCOR should be brought to the attention of the Management.

Key Responsibilities:

People Management

• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide a range of effective and efficient services.

Financial Management

• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

• Receive, examine and process departmental requisitions.
• Review and verify orders submitted by requisitioning departments.

• Receive and action requisition from stores and user departments.
• Counter check whether items indented are contracted or non-contracted and prepare purchase order accordingly.
• Ensure that the purchase order meets the criteria of quality, price, timeliness and reliability and also the standards of the company.
• Compare costs and evaluate the quality and suitability of supplies, materials and equipment.
• Ensure that a copy of purchase order is sent to all the concerned departments.
•  Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
• Ensure closure of purchase record after delivery of items.
• Ensure to assist the Purchasing Assistant in all aspects of the job.
• Ensure to monitor & handle dispatches to other departments as required.
• Handle additional responsibilities as and when delegated by top management.
• Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

About you:

To be successful in the role, the candidate brings along the following experiences and competencies: 

• Person should have completed any relevant graduation 
• 1 to 2  years working experience. or related actuarial experience.
• Strong communication skills and proficiency English.
• High motivativation, team-orientation and adaptability.
• Strong IT and data management skills.
• Strong knowledge of Property & Casualty lines of business
• Strong ability to work remotely with team members and across departments across multiple time zones.