Accounts Payable Officer

Sofitel Al Hamra Beach Resort

• Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports
• To understand Sofitel objectives in managing Account Payable Function so as to
• provide an effective system to track Accounts Payable for effective Cash Flow management
• Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit.
• To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PR’s, PO’s, Delivery Notes, signed Receiving Records, Contracts etc.) for future matching to invoices.
• To process daily invoices, that is, to match them to their supporting authorizations and receiving records.
• To check all the petty cash vouchers for validity and accuracy and to process for payment.
• To record all the petty cash vouchers and to post them timely and accurately into the computer system.
• To prepare account allocation of all petty cash vouchers.
• To control and to reimburse timely the General Cashier funds.
• To file all the paid petty cash vouchers properly for future reference.
• To batch invoices, obtain department head approval and book them to the appropriate account and departments.
•  To review and determine all payments due and to submit the payment requests and disbursement schedule to the Finance Manager for review and signature prior to the actual preparation of cheques.
• To prepare cheque payments and submit them, with their supports attached, for final approval and signatures by the Director of Finance and General Manager.
• To raise and record cheques for urgent payments.
• To prepare monthly accruals for goods and services received, but not invoiced.
• To prepare monthly accruals for any major commitments.
• To check and ensure that the books and records are updated accurately and timely.
• To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts.
• To prepare month-end closing of Accounts Payable.
• To prepare and follow up on some balance sheet schedules as instructed including all the advanced payments.
• To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
• To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department.
• To be fully conversant with all services and facilities offered by the hotel.
• To ensure all files and reports are properly filed for future reference.
• To maintain an up-to-date ‘Open Accounts’ for Accounts Payable.
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
• To carry out any other reasonable duties as assigned by the Finance Manager.