Purchasing Manager

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

Rixos Baghdad is seeking a highly organized and strategic Purchasing Manager to lead the procurement department. The Purchasing Manager will be responsible for managing the hotel’s procurement activities, sourcing quality goods and services, negotiating with suppliers, and ensuring that all purchasing activities are cost-effective and align with the hotel's operational requirements. This role plays a critical part in maintaining efficient supply chain operations, managing vendor relationships, and contributing to the hotel's financial performance.

2. Key Responsibilities:

• Procurement Strategy: Develop, implement, and manage the hotel’s procurement strategy to ensure the sourcing of high-quality goods and services at competitive prices while maintaining alignment with the hotel’s operational needs and budget.
• Supplier Management: Establish and maintain strong relationships with suppliers and vendors, ensuring the timely delivery of goods and services while monitoring supplier performance.
• Purchasing Operations: Oversee the entire purchasing process, from requisition and purchase order issuance to vendor payment and reconciliation, ensuring timely procurement of all items.
• Cost Control: Negotiate prices and contract terms with suppliers to ensure cost-effectiveness and budget adherence while maintaining product quality.
• Inventory Management: Monitor and control inventory levels to ensure an adequate supply of goods without overstocking, ensuring smooth hotel operations and preventing shortages.
• Quality Assurance: Ensure that all purchased goods meet the hotel’s quality standards and comply with internal specifications. Conduct regular inspections and quality checks on deliveries.
• Budget Compliance: Work closely with the finance team to develop and manage the procurement budget, ensuring cost control and reporting any variances to senior management.
• Market Analysis: Stay informed on market trends, pricing, and new suppliers to ensure the hotel is sourcing the most efficient, cost-effective, and innovative solutions available.
• Team Management: Lead and mentor the purchasing team, ensuring that staff are trained, motivated, and equipped to carry out their roles effectively.
• Sustainability Initiatives: Implement sustainable procurement practices, sourcing environmentally friendly and ethically produced products, and aligning with the hotel’s broader ESG (Environmental, Social, and Governance) goals.
• Compliance & Documentation: Ensure all procurement activities adhere to legal and regulatory requirements, company policies, and industry best practices. Maintain accurate records of all procurement transactions, including contracts, purchase orders, and supplier communications.
• Cross-Departmental Collaboration: Collaborate with various departments, including Finance, Operations, F&B, and Housekeeping, to understand their needs and ensure timely and accurate procurement of goods and services.
• Reporting & Analysis: Provide regular reports on procurement performance, cost savings, and vendor relations to senior management. Monitor key performance indicators (KPIs) related to procurement efficiency and cost management.

• Educational Background: Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or a related field.
• Experience: Minimum of 5 years of experience in procurement or purchasing, with at least 2 years in a managerial or supervisory role, preferably within the hospitality industry.
• Technical Skills: Proficiency in procurement software, Microsoft Office Suite (particularly Excel), and hotel management systems (such as Opera or Micros).
• Negotiation Skills: Strong negotiation skills with a proven ability to secure favorable terms and pricing from suppliers while ensuring quality standards are maintained.
• Leadership & Team Management: Proven experience in managing and developing a team, with the ability to motivate and guide staff to achieve departmental goals.
• Cost Management: Strong financial acumen with the ability to manage procurement budgets, track expenses, and identify cost-saving opportunities.
• Attention to Detail: High level of attention to detail in managing procurement documentation, supplier agreements, and inventory management.
• Problem-solving: Excellent problem-solving skills, with the ability to address and resolve procurement issues such as delayed deliveries, product discrepancies, or vendor disputes.
• Communication Skills: Strong written and verbal communication skills to interact effectively with suppliers, internal stakeholders, and other departments.
• Time Management: Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Sustainability Awareness: Understanding of sustainable procurement practices, with the ability to integrate environmentally friendly products and services into purchasing decisions.