EXECUTIVE ASSISTANT

Emerging as a pioneering French luxury hospitality brand in 1964, Sofitel brings French zest and inspires heartfelt encounters to the most sought-after destinations worldwide. Seamlessly melding local culture with the French zest for life through remarkable savoir-faire and generous service, Sofitel is for free-minded travelers and arts and culture aficionados who have an appreciation for a refined and understated sense of modern luxury.

THE HOTEL

Sofitel, a global reference in French luxury hospitality, announces the transformation of Sofitel Rio de Janeiro Ipanema into its first flagship hotel in Brazil, with an expected opening by the end of 2026.

Located on Ipanema Beach, the hotel will feature 172 rooms and embody the brand’s contemporary vision of luxury, experience, and service excellence.

Join the team of talents who will bring this new icon of luxury hospitality in Brazil to life.

The Executive Assistant to the General Director plays a key role in providing administrative and organizational support, ensuring the smooth coordination of daily activities and effective management of schedules, correspondence, and documentation. The Executive Assistant serves as a point of contact between the General Director and internal and external stakeholders, including employees, suppliers, and guests.

• Manage sensitive information with discretion and integrity;
• Acting as the first point of contact for the Executive Office;
• General Manager’s calendar management;
• Preparing reports, presentations, Memos, SOPs, Complimentary Vouchers and any official documents;
• Managing correspondence, including negative reviews directed to the GM;
• Preparing and processing GM’s monthly expenses, travel expenses, insurance reimbursement claims, GM’s Travel arrangements;
• Reviewing and proofreading contracts, capex files and any other documents for accuracy before the General Manager review;
• Keeping all ExComs/ departments on task to meet deadlines;
• Preparing the monthly business review presentation and minute taking;
• Track project timelines and deliverables, ensuring timely completion;
• Maintain organized filing systems, both physical and digital;
• Prepare reports for the GM.

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field
• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management, preferably in luxury hospitality;
• Fluency in Portuguese and English; knowledge of French is a plus;
• Excellent organizational and time-management skills with meticulous attention to detail;
• High level of professionalism, discretion, and confidentiality;
• Strong written and verbal communication skills;
• Ability to manage multiple priorities and perform well under pressure;
•  Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with calendar management, meeting coordination, and travel arrangements;
• Strong interpersonal skills and ability to liaise effectively with internal teams and external stakeholders;
• Flexibility and willingness to support both operational and administrative requirements.