Conference Services Manager

The Fairmont Scottsdale Princess is Arizona’s largest and longest running AAA Five Diamond hotel, and we want you to help us stay iconic. The Princess offers luxury and world class hospitality with 750 guestrooms, more than 300,000 square feet of meeting space, four award-winning restaurants, six sparkling heated pools, and a luxurious Well & Being Spa. Be a part of events like the WM Phoenix Open, Easter at the Princess, Summer at the Princess and Christmas at the Princess. The hotel features great benefits like PTO, matching retirement, travel discounts and more. This place really has it all – except for you!

What’s in it for you:

• Employee discounts at the Fairmont Scottsdale Princess, local companies and Accor worldwide for you and your family
• Free meals at our on-site employee restaurant
• Learning programs through our Academies designed to sharpen your skills
• Great Medical and Dental benefits, 401K, Direct Deposit etc.
• Career development opportunities within the Fairmont Scottsdale Princess in addition to national promotion opportunities. The sky is the limit!

At Fairmont Scottsdale Princess, our engaging service and delicious cuisine make every special event a truly memorable affair, both within our distinctive surroundings and off-site. Be an ambassador for our exceptional offerings as Conference Services Manager, where you will liaise between multiple departments to meet the needs and exceed the expectations of your clients.

Reporting to the Director of Conference Services, responsibilities and essential job functions include but are not limited to the following: 

• Organize convention booking files from date of departure, and maintain accurate activities within files consistently. 
• Obtain/confirm all event-related information (to include, but not limited to  meeting specifications, audio visual, rooming lists, technical needs, exhibit needs, food and beverage requirements, etc) with client, organize/distribute group resumes, conference agendas, event orders, floorplans, etc to all operating partners accurately, and in a timely manner. 
• Drive function space optimization/maximization, to ensure best utilization of space for guest experience and financial performance of department. 
• Yield sleeping room block and function space, ensuring optimization of financial return/performance. 
• Initiate/follow up on billing procedures, ensuring deposits and/or credit applications are received within acceptable timeframes.
• Conduct pre-conference/event meetings with clients and pertinent departments to confirm all relevant details are communicated. 
• Ensure guest/group experience while onsite, through personal interaction and attendance at functions throughout the stay.  Must be flexible to accommodate irregular and/or extended hours. 
• Conduct any/all site inspections as required.  Able to handle inquiries. 
• Attend necessary meetings within hotel that affect/are affected by the Catering, Conference Services &/or Events department. 
• Establish and maintain rapport with clients, prior to, during and post conference, exceeding their expectations and encouraging repeat business. 
• Play active role in local community through associations, memberships and involvement.  Be an ambassador of the hotel within the local community. 
• Additional responsibilities, as outlined by Director or Assistant Director.

• 3-5 years Previous Conference Services & Leadership experience within luxury resort market and similar role, required.
• Computer literate in Microsoft Window applications and relevant computer applications required (Micros Opera S&C, and Meeting Matrix preferred).
• University/College degree in a related discipline preferred.
• Excellent communication skills, both written and verbal required.
• Strong leadership, excellent interpersonal skills, and problem solving abilities.
• Highly responsible, reliable and ethical.  A reputation for honesty and integrity.
• Results oriented and highly motivated self-starter.
• Ability to focus attention on guest needs, remaining calm and courteous at all times.
• Possess and/or obtain CMP/CPCE certification within three years.
• Ability to work days, nights and weekend; when necessary.
• Adhere to Fairmont Scottsdale Princess Grooming Guidelines

Your team and working environment:
A team of Heartists that are committed to working together, supporting each other, and providing the best guest experience, Feel Valued, Feel Sparked, We Are One

Our commitment to Diversity & Inclusion: 
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS