Conference and Events Coordinator

Embark on a journey of luxury and excellence with Sydney’s iconic first international 5-star hotel! We are setting new standards in the Australian hospitality scene and we are seeking a talented Conference and Events Coordinator to help craft a unique experience where luxury reaches new heights. Apply now and be part of the “Rebirth of a Sydney Icon” with us!

Sofitel Sydney Wentworth offers an unforgettable luxury escape, where guests discover the perfect blend of the French Zest and Sofitel luxury. 

We are currently undergoing a complete transformation and enhancing all the hotel facilities to continue delivering outstanding luxury service to our guests. Scheduled to complete the changes in Spring 2024, the hotel will provide an all-encompassing experience of entertainment, leisure, dining, conferencing and unparalleled hospitality.

We are seeking a highly motivated and organised Conference and Events Coordinator. This position is responsible for supporting the Conference & Events Department with administrative tasks to ensure the smooth running of the department, and coordinating internal events.

• Daily and weekly administrative duties including distribution of event orders, final numbers and change log reports
• Coordination of all internal events including offsite catering orders.
• Prepare weekly reports - Outstanding PM, distribution reports, event distribution reports, PACE and pipeline. 
• Represent the hotel at various functions and meetings as necessary.
• Liaise with other Hotel Departments and within the Conference and Event Department effectively
• Attend Weekly Meetings including BEO, Pipeline and Team meetings
• Raise and keep track of purchase orders for the Department
• Assist Conference and Events Operational team, if necessary
• Assist with quoting and contracting events when necessary
• Update templates and SOPs as requested
• Be part of the sales phone loop to answer enquiries as needed
• Develop close relationships with other Accor hotels, hotel suppliers and contractors and all Conference and Event clients, past, present and future.
• Meet and greet your clients on arrival.
• Maintenance of Opera and Delphi FDC database of key contacts/clients and to accurately record all activities, contracts etc.
• Sell all Hotel Services, with particular focus on up selling and add on sales to heighten the client experience and add revenue for the business.
• Conduct thorough client and staff briefings as necessary.
• Develop thorough knowledge of competitive properties.
• Work in an environment of continuous improvement following policies and procedures as provided and providing feedback on improvements where within scope of role
• Liaison with sales, for after service follow up and repeat business.
• Facilitate the smooth running of the department through adequate supply of materials and equipment.
• Be pro-active in controlling costs being fully aware of forecasted business and targeted profitability whilst maintaining standards.
• Other duties as deemed necessary by your Manager.

Joining our team will unlock generous local, national & international industry benefits on accommodation, dining, travel, wellbeing & more from Day 1. You will thrive in a fast-paced, collaborative work environment and be a part of the Hotel's future success. We offer discounted city parking, complimentary dry cleaning, progressive leave policies (including 10 weeks parental leave) and unlimited development opportunities as you learn from industry experts with international leader in Hospitality - Accor. We genuinely care about your success and want to help you grow on your journey with us. 

If this sounds like the right opportunity for you, a new challenge in 2024, we look forward to finding out more about you and invite you to apply!