Cluster accounts payable & income auditor

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Main Duties/ Responsibilities

• Ensure that all purchases / services are accounted and systematically documented, and all payments are settled, according to Hotel Policies & Procedures.
• Revenue control and revenue reporting 

Customer Relations

• Financial Controller - regarding reporting of current status of payables ledger.
• Purchasing Officer – to resolve problems, pertaining to purchases, and purchase orders.
• Storekeeper and Receiver - to resolve any problems concerning returned items, Credit Notes, etc.
• Possess ability to deal effectively with all levels of management within the hotel and to accomplish objectives through personal relationships in areas where little formal authority exists.
• Night Auditor - concerning revenue related matters and general information on the entire Hotel’s operation
• Guest Service Agents - concerning room revenue and statistical data related matters
• General Accountant / Financial Controller - for instructions and general guidance
• Rooms Division Manager / Financial Controller / Outlet Operations Manager / Sales Manager - for advance information
• Food & Beverage Controller - For POS related matters

Professional techniques / Production

• Check receiving report received for the day and; 
• Cross check of invoices against Purchase Orders
• Check authorized signatories in the invoices
• Check total amount of Receiving report against the total amount of invoices received
• Post each invoice to its respective supplier accounts
• Post as per batch, e.g. food items to Food Inventory Account etc.
• Take printout after every posting for future reference
• Prepare cheques for payment
• Prepare payment for foreign suppliers / travel agency commission
• Ensure that all payments are posted and allocated on a timely basis.
• Audit all revenue transactions of the hotel, and record them according to ACCOR’s policy and procedures.
• Compare income data and post General Cashier’s report consistently, and update the General Ledger.
• Audit all revenue transactions for accuracy, and ensure PMS Trial Balance tallies.
• Produce management reports as required on timely basis.
• Review the Night Auditor’s logbook, and bring matters of importance to the General Accountant attention immediately.

Commercial / Sales

Have adequate control over sale of special function tickets.

Management and Administration

• Prepare supplier's age analysis at the closing of the month.
•  Ensure that all TA commissions are paid as per policy.
• Attend monthly meetings and provide and suggest policy and procedure improvements.
• Ensure that confidential records and other confidential information is properly safeguarded and is not removed from the office.
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University graduate or equivalent diploma in Finance / Accounting

At least One or Two Years of Experience in Hotel Industry

• Minimum 2 years experience in a similar position
• Sun & Opera system experience 
• Ensures that the workplace remains clean and tidy and that the safety of consumable goods is by always respecting HACCP regulations
• Respect the instructions and safety guidelines for the equipment used
• Respect the hotel's commitment to the "Environment Charter" (saving energy, recycling, sorting waste, etc)
• Ensures that health, hygiene, and safety regulations are complied with and applied in the departments in compliance with HACCP standards and procedures