F&B Admin

Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

Take the opportunity to become a Heartist®, and let your heart guide you in this world where life beats faster.

Pullman Ciawi Vimala Hills Resort Spa & Convention is a premium 5-star retreat sprawled across 14 hectares. The hotel is designed to immerse guests in breathtaking natural vistas and unrivaled tranquility. Pullman Ciawi Vimala Hills Resort Spa & Convention achieved the prestigious accolade of "Hotel of the Year" at the Accor Asia Leadership Conference. As one of The Best Resort in Asia, the hotel offers 208 opulent rooms and 19 villas, 4 restaurants and bar, meeting rooms and convention centers, spa, entertainment and activities area.

As an F&B Admin at Pullman Ciawi Vimala Hills, you will be responsible for providing comprehensive administrative and clerical support to the Food & Beverage department. This role ensures smooth operations by coordinating documentation, maintaining records, and assisting the F&B team in achieving operational and service excellence in line with 5-star hotel standards.

Key Responsibilities:

• Provide administrative support to the Food & Beverage Manager and F&B leadership team.

• Prepare, manage, and organize departmental correspondence, reports, and meeting minutes.

• Handle daily documentation such as purchase requests, invoices, and payroll-related records.

• Maintain proper filing systems (digital and hardcopy) for all F&B-related documents.

• Assist in scheduling meetings, preparing presentations, and coordinating departmental communication.

• Track and monitor departmental expenses, budgets, and cost control reports.

• Support recruitment, onboarding, and training documentation for F&B team members.

• Liaise with other departments (Finance, HR, Procurement, etc.) to ensure seamless support for F&B operations.

• Ensure confidentiality and compliance with hotel policies and procedures.

Qualifications – F&B Admin

• Minimum Diploma or Bachelor’s Degree in Hospitality Management, Business Administration, or related field.

• Previous experience in an administrative role, preferably in the hospitality industry or F&B department of a 4- or 5-star hotel.

• Strong organizational, multitasking, and time-management skills.

• Excellent communication skills in English, both written and spoken.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Knowledge of hotel systems (e.g., Opera, Micros, or similar) is an advantage.

• Detail-oriented with a high level of accuracy in handling data and documents.

• Ability to work independently as well as collaboratively in a team.

• Professional appearance and positive attitude in line with luxury hospitality standards.