Executive Administrative Assistant

The Fairmont Chicago, Millennium Park is seeking a polished, proactive, and highly organized Executive Administrative Assistant to provide high-level support the General Manager of the Fairmont Chicago, Millennium Park. This role is critical in ensuring the smooth operation of the executive office, managing a wide range of administrative and strategic tasks with discretion, efficiency, and a commitment to excellence.

As the face and voice of the Executive Office, the ideal candidate will be a trusted professional who thrives in a fast-paced luxury hospitality environment and is passionate about delivering exceptional service both internally and externally.

What you will be doing:

Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:

• Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, meeting preparation, and travel coordination, as required
• Draft, edit, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager
• Serve as a liaison between the Executive Office and internal departments, ownership groups, corporate offices, and external stakeholders
• Coordinate and attend meetings, including Executive Committee meetings, taking accurate minutes and following up on action items
• Manage confidential and sensitive information with the utmost discretion and professionalism
• Manage special projects and assignments as directed by the General Manager
• Assist in the planning and execution of VIP visits, colleague engagement events, and special projects
• Maintain an organized and efficient office environment, anticipating the needs of the General Manager and proactively addressing them
• Support the broader Executive Committee with administrative tasks, as required
• Organize and maintain files, records, and documents in an efficient and secure manner
• Distribute incoming mail daily to intended recipient
• Uphold the highest standards of discretion, hospitality, and professionalism in all interactions
• Assist in the Hotel Operation as needed
• All other duties, as assigned

Your experience and skills include:

• Previous 3-5 years’ experience in a luxury hotel or high-end corporate environment
• Hospitality/Hotel degree preferred
• Schedule flexibility which will include some weekends, holidays and evenings
• Excellent interpersonal and communication skills
• Ability to prioritize work in an environment with multiple interests
• Ability to handle complex and confidential information with discretion
• Competency using a variety of computer software
• Previous experience in and administrative role
• Computer literate in Microsoft Windows applications required
• Proven ability to build and maintain good relationships with all stakeholders

Compensation: Subject to experience and qualification, hourly rate of pay will range from $28.00 - $33.00 per hour.

Visa Requirements: Successful candidates must be legally eligible to work in the United States.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
 
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All your information will be kept confidential according to EEO guidelines.

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