Assistant Receiving Clerk

About Our Hotel

Step into the enchanting world of Fairmont Mount Kenya, where every corner whispers a tale of love—love for people, for wildlife, and for the breathtaking environment that surrounds us. Originally founded as a celebration of love, this legendary destination continues to be a sanctuary for romance, conservation, and unforgettable experiences. Nestled within the renowned Mount Kenya Wildlife Conservancy, our hotel offers an extraordinary opportunity to immerse yourself in nature with our unique eco-safari adventures, all set within a landmark property that captures the very essence of Kenya's natural beauty.

Set against the awe-inspiring backdrop of Mount Kenya, Africa's second-highest peak, Fairmont Mount Kenya Safari Club is more than just a hotel—it's a haven where you can rejuvenate your spirit, indulge in exceptional culinary delights, and embark on safari experiences that are as unique as they are exhilarating. Whether you're exploring the untamed wilderness of Mount Kenya, or uncovering the rich heritage woven into the fabric of our hotel, every moment here is designed to help you reconnect with nature, with yourself, and with the world around you.

Conveniently located just a scenic 3-hour drive from Nairobi, Fairmont Mount Kenya also offers the luxury of its own landing strip, just a quick 45-minute flight from Nairobi. Our prime, central position places you at the gateway to some of Kenya's most celebrated landscapes and conservation areas. From the pristine beauty of Ngare Ndare forests and waterfalls to the majestic Aberdares and the world-renowned sanctuaries of Ol Pejeta, Samburu, and Solio, our club provides unparalleled access to the heart of Kenya's natural wonders. At Fairmont Mount Kenya Safari Club, every experience is an invitation to discover, to fall in love, and to create memories that will last a lifetime

Fairmont Mount Kenya has been consistently ranked among the world’s finest, earning a spot on the 2024 Travel + Leisure 500 list and being recognized as one of the top destinations in Africa. It has also been featured by Condé Nast Traveler as one of Africa’s top destinations. In addition, the hotel has been honored as Africa’s Leading Hotel by the World Travel Awards for the fourth consecutive year, most recently in 2025.

The Assistant Receiving Clerk will be responsible for managing and controlling all incoming supplies to the hotel in accordance with established policies and procedures. The role ensures accuracy, compliance, cost control, and proper documentation of all goods received.

Key Responsibilities

• Support and encourage the objective of cost control and maintain records for audit.
• Maintain records for municipality and local authority requirements.
• Update the purchasing manager and on rejected deliveries, short supplies and non-supply of products for alternative actions.
• Ensure the quality, quantity; prices and self life of the incoming supplies are according to the purchase orders.
• Where appropriate, obtain specialist opinion on the quality of the supply from the department concerned.
• Secure the product received on behalf of the hotel and arranged deliver to the respective department or stores without delays.
• Create credit notes where appropriate.
• Documentation of hotel properties returned, send out for repairs and refilling etc; and follow-up on their return.
• Update the accounts payable with all supporting at the end of the day.
• Maintain updated documents related to supplies on order in fine and in the inventory system.  
• Assist the Assistant and Cost Controller for month-end inventories and their reconciliations.  
• Assist the Assistant and Cost Controller in administration of the Inventory system.
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
• To carry out any other reasonable duties as assigned by the Cost Controller and Assistant Cost Controller.
• Respect the policies and procedures implemented on the process of receiving

• Degree or Diploma in Purchasing & Supplies, Procurement, Accounting, Finance, or related field
• Professional certification or progress toward CIPS or KISM is an added advantage
• 1–3 years’ experience in receiving, stores, procurement, or cost control, preferably in a hotel environment
• Experience working with inventory management or ERP systems
• Strong attention to detail with ability to verify quality, quantity, prices, and shelf life of goods
• Good numerical skills and ability to support reconciliations and accounts payable processes
• Basic knowledge of accounting principles and inventory procedures
• Understanding of audit requirements and documentation control
• Knowledge of food safety and hygiene standards (especially for F&B supplies) is an added advantage
• Good communication and coordination skills

• Employee benefit card offering discounted rates in Accor worldwide.
• Learning programs through our Academies.
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities.
• Be part of creating the historic story of rehabilitating and releasing the rare Mountain Bongo that was heading toward extinction.
• Working with a hotel rich in history and known for exemplary services while growing your career.
• Work and learn in a magical luxury property.