Accounts Payable Supervisor

The Fairmont Hanoi will open in the Vietnamese capital before year end of 2025, making it the first Fairmont brand in the country. The 241-room luxury hotel will take design inspiration from the art of lacquer with the traditional colours of Vietnam, the Indochinese style from the French colonial period, and draws motifs from Vietnam’s dynasties. Positioned as an urban resort, our guests will be able to enjoy a very special and unique range of offerings such as eight dining and bar venues including a rooftop terrace, as well as two indoor and outdoor swimming pools, an extensive gym and an entire floor of wellness spa and bathhouse. For corporate and social groups, the Fairmont Hanoi will offer three ballrooms, the largest being a 1,100m2 grand ballroom as well as nine meeting rooms, making it an outstanding destination for meetings, conferencing and events. The Fairmont Hanoi is set to become the social epicentre of Hanoi! 

Responsibilities  

Finance:

• Audit all commission payments to travel agents submitted by the accounts receivable section and ensure that they are paid on a timely basis. 

• Prepare bank-in deposit slips. 

• Prepares the input VAT claim. 

• Maintain adequate up-to-date accounts payable files. 

• Responsible for the efficient operation of the accounting section, in particular Accounts Payable and General Cashier function 

• Ensure that the accounts payable policies and procedures as laid down by management are consistently complied with. 

• Prepares cheques, demand draft applications and telegraphic transfers applications. 

• Obtains acknowledgement for “exchanges” given to cashiers 

• Post invoices and payments into the computer system. 

• Prepares cheques, demand draft applications and telegraphic transfers applications. 

Department:

• Responsible for collecting, in the presence of a witness, the remittance envelope of all cashiers deposited in the Front Office Safe Deposit Box. Check remittance envelopes to “Cash Remittance Envelope Register” and report immediately to the Director of Finance of any discrepancies noted.      
• To ensure that sufficient currency is available to staff outside of regular office hours. 
• Report any suspicious behavior to their immediate superior 
• To ensure that all Front Office, Food and Beverage Cashiers are sufficiently trained. 
• To perform the monthly spot check cash count of all the cash floats held in the hotel except the general cashier’s cash float. 
• Maintains adequate supply of change for cashiers and ascertain that there are adequate funds for change requirements on non-banking days.       
• To perform any other duties as required by the Hotel Management. 

Supplier: 

• Carry out monthly reconciliation of all suppliers’ account and communicate with suppliers on discrepancies arising from the reconciliation of the statements and invoices 

• Prepare payment vouchers for local food, beverage and general store suppliers 

Knowledge and Experience:

• Bachelor Degree in Accounting / Finance  

• Minimum of 02 years of relevant experience in the hotel industry  

• Strong working knowledge of Microsoft Outlook, Microsoft Office , Excel and relevant accounting systems 

Competencies:

• Good interpersonal skills with ability to communicate with all levels of employees 

• Service oriented with an eye for details 

• Ability to work effectively and contribute in a team  

• Good presentation and influencing skills  

POSITION OPEN FOR VIETNAM NATIONALS ONLY;