- Full-Time
- Permanent
- RAFFLES
- Procurement
__jobinformationwidget.freetext.LocationText__
Raffles Singapore, Singapore, SG
__jobinformationwidget.freetext.ExternalReference__
REF30450D
Purchasing Executive / Assistant Purchasing Executive
Region
Luxury & Lifestyle
The position is responsible for ensuring the smooth operation of daily procurement of F&B as well as General Supplies across the hotel which includes sourcing of requests at the most competitive pricings and the right vendors.
Primary Responsibilities
Manage Daily Procurement Functions
Processing of Ordering
- Receives Market List from the Executive Chef and processing the Market List ordering on daily basis.
- Ensures approved purchase requisitions are timely with the creation of Purchase Orders for F&B Supplies / Stewarding Supplies / Housekeeping Supplies and other general supplies.
- Reconciles Purchase Orders and Invoices to ensure prices and quantities are correct with Suppliers.
- Follows up closely on outstanding Purchase Orders that are long overdue and if needed for cancellation.
- Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
Handling User’s Request, Sourcing. Request for Quotation
- Responses to queries from end users/suppliers with regards to no stock situation.
- Sources for suppliers for Purchase Requests that are new.
- Requests for quotations as well samples for evaluation.
- Effectively source for suppliers and to obtain the best possible quote from the suppliers for all items, without compromising on minimum quality and standards.
- Negotiate with selected suppliers and obtain competitive quotations.
- Attend to complaints and feedback from user’s department on purchases and to take appropriate actions with suppliers that provide these products which do not meet the desired quality.
- Maintains and keeps track of all contract/RFP/RFQ documentations for audit control.
Food Safety Management
- Manages and request for formal documentations from Suppliers in compliance to HACCP standards of the hotels inclusive of HALAL certification.
- Responses swiftly to feedbacks / complaints (from end users / suppliers / guest in accordance to HACCP Procedures).
- Tracks and monitors all expiration date of licenses as well as organization certification for all Suppliers that are partner with the hotel. Arranges with Suppliers for site audit inspection as and when needed by Director of Finance & Business Support, Purchasing Manager as well as Director of Food Safety.
- Ensures Corrective Action Report are sent out immediately to Suppliers should a complaints raised by Food Safety
- Ensures substitution of supplies are replace immediately for operation use
- Ensures Suppliers that works with the hotels are Food Safety compliances
- Ensures Suppliers that SFA approved Vendors that met the grade criteria
- Ensures all licenses and certificates are approved by authorities are valid
Price Comparison Summary
- Tabulation of Price Comparison Summary for analysis for Food and Non-Food Category
- Recommend the award item for Purchasing Manager, Executive Chef and Director of Finance & Business Support review and approval.
- Preparing and send out the Letter of Award.
New Vendors & Article Code Creation
- To obtain documentation e.g Supplier Evaluation, Bizfile (applicable for Food and Non-Food supplier) for new Vendor Creation for Director of Finance and Business Support and Purchasing Manager’s approval, and Supplier Questionnaire (applicable for Food & Beverage’s supplier only) and approved by Director of Food Safety, Executive Chef, EAM F&B, and Purchasing Manager.
- To raise new Supplier Creation Form / Supplier Date Change Form for Director of Finance and Support approval.
- To raise new Article Code Creation Form / Article Amendment Form for Purchasing Manager approval.
- Creation of Article Codes/Price Codes and Vendors details are updated accordingly in the system
Others
- Carries out any other duties as required by the Director of Finance & Business Support or Purchasing Manager.
- Monitors all contract expiration dates and update the main data file.
- Handles RFQ and RFP exercises for all categories of Supplies including Capex, General Supplies and Services purchaes.
- Performs any other duties and responsibilities that may be assigned.
Candidate's Profile
Knowledge and Experience
- Candidate must possess at least Diploma or equivalent.
- Minimum 1 year or of relevant Purchasing experience in F&B, General Supplies and Engineering in Hotel Industry.
- Strong working knowledge on Negotiation and Procurement Policies.
- Strong computer literacy on Microsoft Office Excel especially Pivot and V-lookup functions as well as Microsoft Word.
- Sustainable sourcing knowledge in hotel environments and support the Hotel’s sustainability goals.
Competencies
- Communication skills with all levels of colleagues and suppliers with confidence to achieve the best deal for the hotels.
- Good attitude, trustworthy, independent and an eye for details.
- Leadership skills developed – collaborative, enabling and entrepreneurial.
- Confidently able to resolve problems and make firm decisions.
- Adaptable to multi-cultural colleague needs and work with diverse cultures.
- Have interpersonal skill to deal with both internal and external issues.
- Career focused, have the passion and wanting to grow and develop.
- Must be self-driven.
- Ability to work independently and has good initiative under dynamic environment.
- Self-motivated and energetic.
Benefits of Joining Raffles Hotel Singapore
- 5-day Work Week.
- Duty Meals are provided.
- Colleagues’ Discount and/or Preferential Room Rates at worldwide Accor Hotels.
- Flexible Benefit – Dental/Optical/Vacation Expenses/Children’s Education.
- Medical and Wellness Benefit.
- Comprehensive Insurance Coverage.
- Local/Overseas Career Development & Growth Opportunities.
- Holistic Learning and Development Opportunities.
Discover a world where life pulses with passion
Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.
When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.
Related jobs
Salary
Location
Melbourne, Australia
Experience Level
Executive
Job Schedule
Full-Time
Brands
SOFITEL
Job type
Permanent
Locations
Melbourne
Job Category
Engineering & Maintenance
Description
Attend to any maintenance request by other department to ensure their operation run smoothly.To observe cleanliness at the place of work and on the job after completion of work.Record all electric, wa
Reference
f1616b67-338f-46fa-8964-167c59e66217
Expiry Date
01/01/0001
Salary
Location
Mumbai, India
Experience Level
Mid-Senior Level
Job Schedule
Full-Time
Brands
Accor
Job type
Permanent
Locations
Mumbai
Job Category
Culinary
Description
Experience: 2 to 3 Years as CDP in current role.Prime Function:Responsible for the efficiently and profitable functioning of the Kitchen assigned.Ensure that ibis, Mumbai Airport standards are applied
Reference
6528c74d-5de6-40da-83d4-637de051c6b8
Expiry Date
01/01/0001
Salary
Location
Surfers Paradise, Australia
Experience Level
Associate
Job Schedule
Full-Time
Brands
Accor
Job type
Permanent
Locations
Surfers Paradise
Job Category
Procurement
Description
Passionate about food & beverage service and logistics?We are seeking a self-motivated, organised team member that enjoys a challenge!Full-time, Monday - Friday Opportunity, Involves manual handling.
Reference
217e50c0-af4b-4c03-bc40-6747f3d6d42d
Expiry Date
01/01/0001
Salary
Location
The Rocks, Australia
Experience Level
Executive
Job Schedule
Full-Time
Brands
Accor
Job type
Permanent
Locations
The Rocks
Job Category
Sales & Marketing
Description
Reporting to the Director of Sales & Marketing you will be responsible for developing and maintaining effective relationships with clients to ensure customer satisfaction, whilst also ensuring all res
Reference
42cd7f02-5812-4606-b7bd-27fd11fd1a93
Expiry Date
01/01/0001
Salary
Location
Tokyo, Japan
Experience Level
Director
Job Schedule
Full-Time
Brands
FAIRMONT
Job type
Permanent
Locations
Tokyo
Job Category
Executive & Hotel Management
Description
Joining the pre-opening team 1-year prior opening, the successful candidate will be heading the operations of the hotel. In absence of General Manager, the Director of Operations will serve as a Deput
Reference
78f72714-805a-450c-969a-18a1c40bc576
Expiry Date
01/01/0001
Salary
Location
Melbourne Airport, Australia
Experience Level
Mid-Senior Level
Job Schedule
Full-Time
Brands
Accor
Job type
Permanent
Locations
Melbourne Airport
Job Category
Food & Beverage
Description
About youYou are a natural leader, with strong knowledge in utilising and adopting food handling techniques in line with current health and hygiene regulations. You are comfortable performing operatio
Reference
edfe0b8c-cbdc-4e3f-a627-7403cace487f
Expiry Date
01/01/0001
Salary
Location
Lima, Peru
Experience Level
Executive
Job Schedule
Full-Time
Brands
Accor
Job type
Permanent
Locations
Lima
Job Category
Food & Beverage
Description
Gestionar la operación y administración de las áreas de Alimentos y Bebidas, respondiendo por los resultados de la operación, coordinando, programando y supervisando las actividades de cocina, restaur
Reference
2d30d6e5-37d6-419a-be8a-44166092f921
Expiry Date
01/01/0001
Salary
Location
Hanoi, Vietnam
Experience Level
Entry Level
Job Schedule
Full-Time
Brands
MOVENPICK
Job type
Permanent
Locations
Hanoi
Job Category
Rooms
Description
Work closely with the Restaurant and Kitchen departments to prepare food and drinks for the Executive Floor dining room. Make sure food is always ready before serving time every day.Receive meeting bo
Reference
da806079-b005-4f65-b024-186686a20f2a
Expiry Date
01/01/0001
Salary
Location
Mascot, Australia
Experience Level
Executive
Job Schedule
Part-Time
Brands
PULLMAN
Job type
Permanent
Locations
Mascot
Job Category
Sales & Marketing
Description
We are in the hunt for a Part-time (3 days a week) Business Development Executive due to an internal promotionImplement proactive sales plans targeting the MICE business group and corporate segmentIde
Reference
9cc025a9-7845-4492-a3af-02afb56f66a6
Expiry Date
01/01/0001
Salary
Location
Sydney Olympic Park, Australia
Experience Level
Associate
Job Schedule
Full-Time
Brands
PULLMAN
Job type
Permanent
Locations
Sydney Olympic Park
Job Category
Rooms
Description
Reporting to the Front Office Manager, our Duty Manager - Front Office at Pullman Hotel is primarily responsible for ensuring a high level of guest service at all times across the Novotel & Ibis hotel
Reference
6107ee66-6cc5-48e0-9f6d-c9b5018ff0bb
Expiry Date
01/01/0001