Accounts Payable Executive

Prime Function:

• To ensure the smooth and efficient operation of the Accounts Payable Section through payments of liabilities as per standards.
• Ensure that transactions for the day are posted and reconciled with the general ledger on a daily basis.
• Ensure that the required journal entries are prepared on a timely basis.
• Responsible for the supervision and guidance of the Accounts Payments

Key Responsibilities:

Finance Planning

• Ensure that month-end closing entries are done as per standard procedure.
• Prepare reports, schedules and analysis that may be required by the Financial Controller.

People Management

• Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, and guest service.

• Respond to queries, by resolving issues in a timely and efficient manner to ensure customer satisfaction.

• Ensure that all personnel are kept well informed of department’s objectives and policies.

Financial Management

• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

• Oversee and coordinate the day-to-day activities of Accounts Payable.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Communicate and follow up with internal departments to resolve issues and determine methods for expediting problem payments.
• Maintain and administer Accounts Payable databases.
• Ensure that tax related matters such as computations, payments and reports to Tax Bureau are complied with.
• Reconcile creditor’s statements of accounts against the records.
• Oversee and coordinate the day-to-day processing of routine invoices for payment.
• Process invoices for payment.
• Perform daily follow-up on Accounts Payables.
• Perform miscellaneous job-related duties as assigned.

Hygiene / Personal safety / Environment:

•  Ensures that the workplace and storage areas remain clean and tidy
• Respects the instructions and safety guidelines for the equipment (s)he uses
• Applies the hotel's security regulations (in case of fire etc)
• Applies the ISO 9001 quality certification requirements that impact his/her role
• Respects the hotel's commitments to the "Environment Charter" (saving energy, recycling, sorting waste etc) and meets Ibis' ISO 14001 environmental commitments as applicable to the role, if the hotel is involved in the programme.

• Bachelor's degree in Accounting, Finance, or a related field
• Previous experience in accounts payable is preferred
• Strong understanding of accounting principles and practices
• Proficiency in accounting software and Microsoft Excel
• Excellent analytical and problem-solving skills
• Strong attention to detail and high level of accuracy
• Ability to work efficiently under pressure and meet deadlines
• Excellent communication and interpersonal skills
• Knowledge of billing and invoicing procedures
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Demonstrated ability to maintain confidentiality of sensitive financial information