Talent & Culture Manager

The MGallery Hotel Collection features boutique hotels, each with its own original design and unique stories to tell. Choosing to join MGallery is choosing to live and experience Memorable Moments.

MGallery Nairobi Gigiri will feature 105 rooms and suites; four restaurants, including an all-day dining venue, a signature dining experience, a pool bar, and a rooftop restaurant and bar; meeting rooms and a business centre; and wellness facilities spanning a gym, pool and spa.

With a prime location on Gigiri’s Limuru Road, fairly close to Nairobi’s city centre and Village Market, it will attract UN and NGO delegates, consultants and contractors, as well as diplomats, leisure visitors and the local community.

Main Duties:

• Organization of Talent & Culture administration & Talent & Culture planning for all departments of the Hotel.
• Compilation of and adherence to financial budgets within payroll.
• Organization and monitoring of all administrative affairs within the HR department.
• Supervision of training activities within the Hotel (skills training & general training).

Other Duties:            

• To assist in the building of an efficient team of staff by taking an active interest in their welfare, safety and development. Ensure you encourage them to maintain good relationships with their colleagues and all other departments.
• To ensure that all staff report for duty punctually wearing the correct uniform/attire and nametag at all times. And to ensure they maintain a high standard of personal and hygiene and adhere to the hotel and department appearance standards.
• To ensure that all staff provide a friendly, courteous and professional service at all times.
• To assist in the training of staff ensuring that they have the necessary skills to perform their duties with the maximum efficiency and in the most productive manner.
• To supervise the staff within the department, ensuring that the correct standards and methods of service are maintained as stated in the Hotel and Department Operations Manual.
• To ensure that the Department's operational budget is strictly adhered to and that all costs are controlled and expenditure approved.
• To ensure that you and all the employees read the hotel's staff handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.
• To comply with local legislation and be conversant and act in accordance with any such matters relating to your department.
• To respond to any changes in the department as dictated by the needs of the industry, company or hotel.
• To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.
• To attend training and meetings as and when required.
• To conduct and/or contribute to regular Departmental Communication Meetings.
• To ensure rosters are posted and timesheets submitted on time.
• To ensure that all staff are treated fairly and consistently as outlined in their terms and conditions of employment, local legislation, and company / hotel policies and procedures.
• To undertake duties of the Duty Manager as dictated by the Hotel’s Duty Managers Roster.
• Administration, staff organization, hiring, remuneration, dismissal, general tasks.
• Management of staffs’ personal files, on the basis of incoming, hiring, transfer, promotion, resignation and other modification data.
• Compiles the operational staffing schedule / manning guide in co-ordination with the GM.
• Compiles accident statistics and handles all relevant accident reports
• He/she shall administer copies of qualifications for all executive positions.
• Updating of Talent & Culture manuals, salary, bonus, workbooks, etc.
• Is familiar with regulations and Talent & Culture guidelines issued by regional or corporate administration and ensures that they are applied accordingly.
• Strict adherence to legal regulations and work permit of ambassadors.
• Follow-up job application correspondences and ensure proper answering and filing of all documents, applications adverts, etc.
• Co-ordinates and initiates yearly performance evaluation for all ambassadors.
• Organizes monthly, quarterly and long service awards in good time as per policy.
• Monitors the insurance administration, notifies superior in case of deviation or irregularity.
• Monitors ongoing information of Talent & Culture with changes and other news of the city.
• Ensures proper job descriptions are available for all functions, continuously adapts them in co-ordination with relevant supervisors to operational requirements.
• Ensures proper filing of work procedures, operational rules and adapts them to new situation and requirements whenever necessary.
• Is responsible for recruiting in co-ordination with the various Department Heads.
• Analyzes the working atmosphere and discusses possible improvements with the Department Heads and supervisors and submits to GM.
• Supervises adherence to remuneration guidelines and discusses any deviations with GM.
• Surveys remuneration and social benefit policies of other competitors and compares them with our policies, on a yearly basis.
• Counseling of ambassadors in personal and professional matters.
• Conducts resignation interviews with all resigning ambassadors to establish reason patterns for resignation.
• Co-ordinates and supervises all kind of internal training of the Department Heads and supervisors.
• Ensures that departmental training schedules are established in advance every six month.
• Co-ordinates training activities with regional or corporate training departments.
• Ensures the general orientation during the introduction of new staff.
• Organizes social and leisure activities in co-ordination with Department Heads for the staff.
• Maintains good co-ordination and information with the Director of Finance/Paymaster.
• Establishes monthly reports according to requirements.
• Maintains a monthly overview of vacation and public holidays balance for all ambassadors and delivers a monthly consolidated summary to the relevant supervisors.
• He/she is familiar with all related company documentation and especially with the relevant Standards Manual for his/her field of responsibility.

For this role as a Talent & Culture Manager, we’re looking for someone who has the following skills and experience:

• Bachelor’s degree preferably in Human Resources Management or relevant field.
• Certified Human Resource Professional (CHRP), Higher Diploma in HRM or equivalent.
• Professional certification in Human Resources Management/Membership with IHRM.
• At least 4-5 years’ work experience as an HR Manager.
• In-depth knowledge of Kenyan labor laws.
• Good interpersonal and organizational skills and ability to maintain confidentiality.
• You have management experience and are a strong leader.
• Previous experience working with hotel property management systems strongly preferred.

Should be eligible to live and work in Kenya.