Talent & Culture Administrator

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Recruitment and Selection

• Undertake Recruitment and co-ordinate the selection process
• Advertise internally and externally and place on staff notice boards
• Develop and maintain relationship with employment agencies, universities, hotel schools and other recruitment sources
• Maintain recruitment records
• Coordinate Selection Process (Screening and Interviews with relevant parties)
• Conduct reference checking from a minimum of 2 previous employers of the preferred candidate
• Arrange External Background Checks on prospective employees
• Prepare Employee Action Forms (EAF) and Contracts of Employment
• Ensure that Recruitment policies and procedures are adhered to including compliance with Labour Legislation
• Conduct Exit Interviews to identify trends, retain competent staff and make recommendations where change is necessary
• Manage entire recruitment process on Smart Recruiters
• Upload relevant vacancies on Accor Careers Platform
• Point of contact for LinkedIn Recruitment page
• Updating of job descriptions
• Compiling of Appointment Notices
• Other duties as assigned

Payroll and Benefits

• Receives payroll information and will be responsible for accurate input of data into Company Payroll System i.e. Payspace.
• Partner with Payspace in aligning and implementing a more sophisticated payroll and benefits system.
• Performs other unscheduled payroll transactions as and when required.
• Audit payroll balance sheets, YTD earnings, etc. to ensure data integrity.
• Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
• Completes appropriate changes to Employee Tax changes, and Benefits
• Assist in managing regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc. changes.)
• Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts
• Balances Monthly Payroll and distributes reports to the required management and Employee Pay slips
• Administers process for Workman’s Compensation Benefits and attend to claims
• Administers all the Employee Benefits, i.e., Medical Aid, Pension Fund, Retirement Fund, Disability, Retirement Plans and Death Claims
• Develops communication strategies and resources to explain company’s benefits
• Participates in the annual renewal process, including coordinating with vendors on data collection and project implementation
• Serves as primary contact for Employee  Plan vendors and third party administrators
• Documents and maintains administrative procedures for compensation, benefits and payroll processes
• Other duties as assigned

Employee Benefits

• Administer Alexander Forbes claims and withdrawals
• Act as member representative on Pension Fund Committee/Board of Trustees
• Arrange annual staff presentation relating to Fund information and other seminars that would benefit staff well-being
• Liaison with Alexander Forbes relating to all members and queries
• Arrange annual staff presentation/ personal sessions relating to scheme changes/increases for medical aid
• Other duties as assigned

HR Administration

• Administer timely personnel data updates, including salary, and ensure absolute data integrity
• Employee Personnel files audit
• Overseeing the day to day administration of the Talent & Culture office
• Effective recording and record keeping of recruitment and selection documents
• Understanding of performance management system
• Responsible for liaising with the IT Department on e-mail accounts for new Heartists as well as the termination and back up of these accounts on resignation/dismissal/transfer
• Follow - up on Performance Review Ratings
• Compilation of information relating to Affirmative Action Plan
• Uploading of Department Purchase Orders on the relevant property system
• Responsible for the capturing and maintenance of ACCOR INES
• Respond to all Talent and Culture Related queries
• Other duties as assigned

HR Reporting

• Assisting with monthly T&C Reporting
• Annual AA Report
• Other reports as assigned

Other T&C Duties

• Plan and Coordinate Heartist Events
• Oversee the Heartist Canteen with the Culinary Team ensuring the facility is well kept and that food quality is good
• Assist the Talent & Culture Manager Champion ESG Programmes
• Assist the Talent & Culture Manager Champion Online Learning Programmes via ACCOR Academy/INES/School for Change
• Assist with any training interventions

• 2-3 - years’ experience in a HR Administration role
• Diploma/Degree in Human Resources or equivalent qualification
• Planning, detail oriented, result driven analytical and decision-making skills.
• Excellent organisational and time management abilities.
• Strong oral and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite.
• Payroll related experience
• Time and Attendance experience