Purchasing Manager

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Scope of Position:

To effectively manage the procurement department, ensuring the acquisition of the right merchandise at the right time and the best available price, whilst adhering to company procedures.

Key Responsibilities:

• Liaise with various departments (F&B, Housekeeping, Engineering, etc.) to meet their procurement needs and ensure timely supply of merchandise.
• Process and track procurement requisitions, orders, and contracts, prioritising based on urgency and lead time.
• Ensure conformity to quality standards and specifications whilst obtaining goods at competitive prices.
• Maintain proper planning and control systems, including filing of procurement orders, lead time demarcation, and delivery tracking.
• Prepare and manage supplier contracts, including terms, signatures, and expiry dates.
• Monitor store inventories and capital item orders to prevent overstocking and ensure timely delivery.
• Keep abreast of market situations and procurement best practices.
• Collaborate with the accounts department for timely document clearing and payment processing.
• Provide exceptional guest service, addressing any issues promptly and empathetically.
• Adhere to company policies, safety procedures, and departmental guidelines.
• Develop and implement cost-saving strategies to optimise procurement processes and reduce expenses.
• Conduct regular supplier evaluations and performance reviews to ensure quality and reliability of goods and services.
• Negotiate favourable terms with suppliers, including pricing, delivery schedules, and payment terms.
• Manage and mitigate supply chain risks by developing contingency plans and alternative sourcing strategies.
• Collaborate with the sustainability team to incorporate environmentally friendly and socially responsible procurement practices.

• Minimum one year management experience in a procurement department
• 3 years' experience in a hotel procurement department
• Bachelor's degree in Finance/Accounts/Supply Chain Management preferred
• Excellent oral and written communication skills
• Collaborate effectively with other hotel employees and managers to ensure teamwork
• Able to resolve conflicts with guests, supervisors, and employees
• Ability to multitask and work well under pressure
• Basic computer skills in MS Office, knowledge and experience in SAGE 300
• Proficiency in procurement software and inventory management systems
• Strong analytical and negotiation skills
• Knowledge of supply chain management principles and best practices
• Familiarity with hospitality industry standards and regulations
• Demonstrated ability to develop and implement cost-saving strategies
• Experience in vendor management and contract negotiations
• Strong ethical standards and commitment to responsible procurement practices

Our commitment to Diversity & Inclusion:

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.