Purchasing Manager

The Fairmont Hanoi will open in the Vietnamese capital before year end of 2025, making it the first Fairmont brand in the country. The 241-room luxury hotel will take design inspiration from the art of lacquer with the traditional colours of Vietnam, the Indochinese style from the French colonial period, and draws motifs from Vietnam’s dynasties. Positioned as an urban resort, our guests will be able to enjoy a very special and unique range of offerings such as eight dining and bar venues including a rooftop terrace, as well as two indoor and outdoor swimming pools, an extensive gym and an entire floor of wellness spa and bathhouse. For corporate and social groups, the Fairmont Hanoi will offer three ballrooms, the largest being a 1,100m2 grand ballroom as well as nine meeting rooms, making it an outstanding destination for meetings, conferencing and events. The Fairmont Hanoi is set to become the social epicentre of Hanoi!

Job Purpose

• The position is responsible for take on the role of operating and managing all activities of purchasing goods and services for operations in the hotel

  Primary Responsibilities

  Ensure the efficient operation of the Purchasing Department in all aspects

   

• Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
• Responsible for all purchasing functions, quotations, quality and availability.
• Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
• Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.
• Maintains daily contact with suppliers on all purchasing matters in a positive manner and immediately report to the Material Manager and AM – Materials any problem with the supplier for timely solutions
• Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Responsible for monitoring slow moving and dead stock as well as keeping the stock levels in accordance with operational needs
• Suggest means and ways of reducing costs without effecting the quality and standard of the hotel  
• Assist ENG Manager to establishes and maintains historical data and a library of catalogue referencing suppliers, price list etc.
• Keeps closed eye on the purchasing process and alert the ENG Manager immediately of any potential risks as far as legal and commercial aspects are concerned
• Maintain a purchasing schedule to ensure that goods are rotated in the most efficient way to avoid wastage and spoilage
• Monitor daily ordering process and ensure all requisitions from the users are attended and goods are received in time for the operation
• Advises the ENG Manager of unusual or remarkable cost of purchasing and consumption of inventory and non-inventory items and recommends practices to reduce such cost including suggestions of alternative sources for products.

• Other Responsibilities

  Main Complexity/Critical issues in the Job

   

• Must be familiar with most of the regular items procured by the hotel.
• Assure posting orders to inventory module and produces purchase order for receiver to match against goods received
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
• Develop and maintain orderly purchasing system.
• Must be familiar with custom duties and requirements

Knowledge and Experience

• Bachelor Degree in Purchasing Management or related field
• Ideal knowledge of Materials Control (MC) & Futurelog
• Minimum of 3 years of relevant experience in the hotel industry
• Strong working knowledge of Microsoft Excel, Microsoft Office and MC system
• Knowledge of labor laws and employment visa requirements in ……

Competencies

• Good interpersonal skills with ability to communicate with all levels of employees
• Service oriented with an eye for details
• Ability to work effectively and contribute in a team
• Good presentation and influencing skills
• Languages spoken: Vietnamese and English

Physical Demands

• This position requires the ability to focus attention on guest needs, remaining calm and courteous. Occasional standing, walking, lifting and carrying up to 20 lbs.
• Perform other reasonable job duties as requested.

Visa Requirements: Must provide proof of eligibility to work in Vietnam

POSITION OPEN FOR VIETNAM NATIONALS ONLY;