Finance Manager

The Fairmont Hanoi will open in the Vietnamese capital before year end of 2025, making it the first Fairmont brand in the country. The 241-room luxury hotel will take design inspiration from the art of lacquer with the traditional colours of Vietnam, the Indochinese style from the French colonial period, and draws motifs from Vietnam’s dynasties. Positioned as an urban resort, our guests will be able to enjoy a very special and unique range of offerings such as eight dining and bar venues including a rooftop terrace, as well as two indoor and outdoor swimming pools, an extensive gym and an entire floor of wellness spa and bathhouse. For corporate and social groups, the Fairmont Hanoi will offer three ballrooms, the largest being a 1,100m2 grand ballroom as well as nine meeting rooms, making it an outstanding destination for meetings, conferencing and events. The Fairmont Hanoi is set to become the social epicentre of Hanoi! 

The Finance Manager will play a crucial role in steering the financial operations of Fairmont Hanoi, during its pre-opening phase. Responsible for establishing and overseeing a comprehensive financial structure that supports the hotel's successful launch, including the development and implementation of financial strategies, budget management, and providing financial guidance to senior management for long-term sustainability.  

Key Responsibilities: 

Financial: 

• To assist Director of Finance in overseeing and directing all aspects or operation with regard to the processing and distribution of local payroll and the bookkeeping operations of the hotel and supervision of all members of Accounting staffs. 

• To ensure the smooth and efficient operation of Cost Control and assist management in keeping the cost of sale and other supplies to the minimum.    

• Prepare schedules for expense accounts that may be required from time to time.  

• Assist the Director of Finance in the preparation of monthly financial reports and schedules required by Accor, management and owner.  

• Develop the accounting, administrative and legal system to obtain the optimum speed, accuracy and content of management information commensurate with economic costs and other duties.  

• Prepare schedules for expense accounts that may be required from time to time.  

• Ensure the accuracy and propriety of all charges and credits to the various accounts and that they are properly recorded in the books on a timely basis.  

• Works with Director of Finance on manpower planning and management needs  

• Works with Director of Finance in the preparation and management of the department’s budget. 

• Ensure that subordinates are performing their tasks properly and efficiently.  

• Responsible for the supervision and guidance of the AP Supervisor, Income Auditor, Storekeeper and Receiver  

• Make sure that all balance sheet items are all accounted for and reconciled with their respective subsidiary ledgers and/or schedules and all contra or clearance accounts are cleared at the end of the month.  

• Review and authorize necessary vouchers (e.g. payment voucher, journal vouchers etc.)  

• Prepare cash and fund flow including planning for cash management  

• Prepare annual budget and compare actual results with projected one. In addition, also investigate discrepancies.  

• Follow up tax changes and other legislation in order to inform management.   

• Develop and maintain orderly accounting system and participate in regulating the generally accepted accounting standards.  

• Regularly review the reports produced and distributed by subordinates for the content, the quality of presentation, accuracy and investigate to clearly all points of varies  

Departments: 

• Strictly adhere to establish internal control and safety system within the department to make the financial data reliable.  

• Prepare the statistical reports required by Hotel management.  

• Coordinate with other departments especially F&B Department regarding cost matter  

• Interacting with hotel’s legal counsel, insurance companies, tax consultants, auditors, and commercial and government banks to effectively control the assets of the business  

• Develop and maintain orderly accounting system and participate in regulating the generally accepted accounting standards.  

Others: 

• Cooperates, coordinates and communicates with other departments, bank, tax officer and auditor in matters concerning accounting matters  

• Ensure teamwork and efficient to operation of the company by developing spirit and teamwork within department and company. 

Knowledge and Experience: 

• Bachelor Degree in Accounting/ Finance   

• Minimum of 03 years of relevant experience in the hotel industry   

• Strong working knowledge of Microsoft Excel, Microsoft Office and Hotel systems  

Competencies: 

• Good interpersonal skills with ability to communicate with all levels of employees  

• Service oriented with an eye for details  

• Ability to work effectively and contribute in a team   

• Good presentation and influencing skills   

POSITION OPEN FOR VIETNAM NATIONALS ONLY;