F&B Administrator $23/hr

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Located in prestigious Rittenhouse Square, the AAA rated 4-diamond Sofitel – Philadelphia, boasts 306 beautifully appointed guestrooms, featuring Lanvin amenities, dream bedding and a luxurious atmosphere.  We will be your personal culinary connoisseurs, offering our classic, French inspired menu, made from the freshest ingredients harvested directly from our rooftop garden.  Enjoy our signature hand-crafted cocktails in Liberté Lounge, the “in-place” to gather and mingle for Philly’s finest clientele. 

Our team of highly trained Ambassadors are at your service, ready to provide a magnifique and memorable experience. 

Joie de Vivre is in our DNA, and we are seeking like-minded individuals to join our team! 

At Sofitel Philadelphia at Rittenhouse Square, elegance meets excellence!
We are seeking a detail-oriented and analytical professional to join our team as Hotel F&B Administrator
This role oversees all F&B Administrative duties and Hotel goods electronic receiving process for invoices. They provide accurate reporting and work directly with Culinary, F&B, and Finance teams in delivering the elevated experiences that define Sofitel.

What You Will Be Doing:

RECEIVING:

• Maintain all receiving documentation / invoices and perform daily invoice entries in Birchstreet procurement systems for all hotel receivables
• Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.
• Assist all departments to build accurate order guides in Birchstreet procurement system
• Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
• Support the month-end close, including inventory valuation, consumption reporting, and invoice verification
• Maintain contact/relationship with key suppliers for any potential questions or discrepancies

ADMINISTRATIVE:

• Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs
• Ensure Bi-weekly Payroll is complete for the F&B Division in a timely manner with all supporting documentation and accuracy in Dayforce application
• Compile predictability and consent-to-work forms for all F&B colleagues
• Champion Silverware POS system for any adjustments
• Champion OpenTable and Resy platforms
• Champion Canva for menu design and printing
• Assist F&B with monthly inventory counts
• Assist with mid-month food cost updates and analysis

• Other related duties as assigned

Your Experience and Skills Include:
• Minimum 1-year experience in food & beverage supervisory or administrative role; luxury experience preferred.
• College diploma or degree in Hospitality, Finance, Accounting, or Supply Chain an asset.
• Strong analytical and numerical skills; proficient in Outlook & Excel

• Experience with procurement systems such as BirchStreet or Adaco an asset
• Excellent attention to detail, accuracy, and organizational ability.
• Strong communication and collaboration skills with the ability to work cross-functionally
• Ability to maintain strict confidentiality with financial and vendor data.
• Ability to lift up to 50 lbs and work in varying temperature environments.

Your team and working environment: 

• Be part of an influential team to guide the transformation of luxury, French hospitality.
• We recognize and celebrate team and individual successes.
• We are a brand influenced by French indulgence offering a genuine experience of art de vivre for both employees and guests.