Assistant Manager - Receivables

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Prime Function:

• Ensure that appropriate and adequate inspection is carried out at the time of receiving the goods from the suppliers. Ensure that only items as per the specifications are received and sent to the stores.
• Ensure that the goods are received with all the necessary documents.
• Adhere to policies and Standard operating procedures of the company.
• Ensure HACCP procedures are followed and clear records are kept at all times.
• To coordinate all the functions of the team within the department.
• Any matter which may effect the interests of the hotel should be brought to the attention of the Management.

Key Responsibilities:

Receiving Planning

• Plan, direct and control all day-to-day activities of the Finance department.

People Management

• Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.
• Co-ordinate with the other departments to ensure operative effectiveness.
• Ensure that the team has been trained for all safety provisions.
• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide effective and efficient services.

Financial Management

• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

• To ensure that the goods received are of the quality and quantity ordered.
• To receive all the goods strictly as per the specifications.
• Coordinate with the other departments with regards to receiving.
• Ensure that the Receiving Associate maintains proper records of goods received, goods issued, and quantity of stock and rejected goods.
• Guide the suppliers in improving their delivery methods, scheduled etc in order to meet the company’s requirement.

Managerial Qualities

• Leadership skills that utilize persuasion and motivation to attain organizational        goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;

• Ability to accept responsibility;
• Self confidence, motivation, drive and tenacity;
• Ability to enhance organizational performance;
• Ability to clearly delegate tasks and responsibilities;
• Ability to think strategically, inductively, and creatively;
• And the propensity to recognize and acknowledge other peoples’ ideas.

Hygiene / Personal safety / Environment:

•  Ensures that the workplace and storage areas remain clean and tidy
• Respects the instructions and safety guidelines for the equipment (s)he uses
• Applies the hotel's security regulations (in case of fire etc)
• Applies the ISO 9001 quality certification requirements that impact his/her role
• Respects the hotel's commitments to the "Environment Charter" (saving energy, recycling, sorting waste etc) and meets Novotel' ISO 14001 environmental commitments as applicable to the role, if the hotel is involved in the programme.