Accounts Payable Clerk

Rising gracefully above Millennium Park and Chicago's impressive lakefront, Fairmont Chicago, Millennium Park is located conveniently near major cultural attractions, the city's business and financial district and world-renowned shopping along the Magnificent Mile. With beautifully appointed, extraordinarily spacious guestrooms and spectacular suites, Fairmont Chicago, Millennium Park offers a superior and distinctive array of amenities and services, including phenomenal dining experiences, seasonal pop-ups and luxury event space. 

JOB DESCRIPTION

Under the guidance of the Assistant Director of Finance, you’ll support the Finance department on the financial operations of the hotel while managing hotel assets and ensuring a organized and efficient accounting environment.

JOB DUTIES

• Obtain copies of all check requisitions and purchase orders for future reconciliation with invoices
• Process invoices in a timely manner, including payment and reconciliation
• Ensure approval process is complete on all invoices
• Verify accuracy of expense account assignment
• Maintain filing system on paid and unpaid invoices
• Resolve queries from suppliers
• Assist in month end closing, including but not limited to, general ledger entries and journal vouchers.  Ensure appropriate supporting documents are submitted
• Perform or assist in balance sheet reconciliations and bank reconciliations and oversee the process of credit extension.
• Participate in internal hotel audits and report anomalies to management, ensuring policies and procedures are being adhered to
• Prepare reports in accordance with reporting calendars
• Ensure compliance with the Hotel’s purchase order, check requisition and expense claim procedures are adhered to
• Follow up with appropriate parties on discrepancies between invoices and purchase orders.
• Register invoices in the system
• Determine and process all pending payments in a timely manner
• Serve as General Cashier for the Hotel; demonstrate a full understanding of and adherence to all policies related to General Cashier responsibilities

QUALIFICATIONS

• Accounting experience or degree in a related field is required
• Previous experience in hotel accounting preferred
• Ability to multitask, work in a fast-paced environment and have a high-level of attention to detail
• Strong written and verbal communication skills
• Demonstrate ownership and problem solving skills

Salary Range: Subject to experience and qualifications, hourly rate of pay will range from $27.00 to $30.00

Visa Requirements: Successful candidates must be legally eligible to work in the United States.

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

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