Office manager

About Orient Express:

Artisan of Travel since 1883 Orient Express is a legendary brand, steeped in history and loved by past, present and future generations. Representing the pinnacle of ultra-luxury hospitality within Accor Group, this brand is currently going through exciting phases of rebirth and expansion. 

Orient Express embodies the refined nomadic spirit of travel, inviting each traveler to a place where the journey is the destination. Bringing awe-inspiring travel experiences to a new generation of adventurers, its exceptional portfolio includes The Orient Express, with its original carriages reimagined as the new embassy of French luxury; Orient Express La Dolce Vita, a train embodying the 'Made in Italy' way; Orient Express Silenseas - the world’s largest sailing ship; and hotels coming to Rome and Venice. 

Progressively shaping the future of luxury hospitality, Orient Express is focusing on employee journey and growth.

Orient Express 

140 years after the launch of its first luxury trains, the Orient Express legend continues with the launch of the world's largest sailing ships, the Orient Express Silenseas. A revolution in maritime history, and a fabulous project that pushes back the limits of what is possible. The result of a unique French partnership between Accor, the world leader in hospitality, and Chantiers de l'Atlantique, the world's leading cruise ship builder. This extraordinary sailing ship of the future, with its spectacular interiors, will set sail in 2026.

Facility & General Services Management

• Prepare and organize RFPs regarding office maintenance, supplies and service providers
• Oversee office maintenance, supplies, and relationships with service providers (cleaning, security, catering, etc.)
• Manage office logistics, including workstation setups, space organization, and furniture procurement
• Ensure compliance with health and safety regulations (ex: first aids & fire extinguisher trainings…) and coordinate necessary workplace improvements.
• Responsible of the safety / evacuation plan
• Responsible for site access management (badge and remote openings)
• Contribute to the DUERP redaction
• Act as a point of contact for building management and external facility service providers.
• Ensure that the office remains a functional, comfortable, and welcoming workspace.
• Implement and manage initiatives to improve the office atmosphere, including ergonomics, well-being programs, and sustainability efforts.
• Organize company events, team-building activities, and office celebrations.
• Act as the key contact for employees regarding office-related needs, ensuring a positive and efficient work environment.

IT Coordination & Management

• Monitor internal IT needs and manage employee requests
• Act as a liaison between IT service providers and the company to ensure smooth system operations
• Coordinate IT equipment purchases and renewals

Legal Department Support

• Organize legal meetings and committees, ensuring document management, final documentation signatures and archiving

HR Support & Onboarding

• Assist in  the process of employee onboarding and offboarding
  • Organize onboarding sessions and introduce new hires to teams and internal processes
  • Organize workstations, IT equipment, badges
• Organize and track internal training sessions (registration, logistics, evaluations)
• Contribute to internal communication and employee well-being initiatives
• Contribute to manage HR-related administrative tasks (schedules, leave tracking, documentation) to insure a presence in all departments

2. Reporting Line

• Reports directly to the Chief Finance Officer
• Works closely with the Finance, Legal and HR Departments

• Minimum 3 years of experience in office management, executive assistance, or team coordination
• Strong organizational skills, ability to prioritize tasks, and maintain discretion
• Excellent interpersonal skills and ability to collaborate across departments
• Proficiency in office software and an interest in IT systems.
• Basic knowledge of corporate law, HR management, and/or facility management is a plus