Personal Assistant to the General Manager

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

Job Description

ROLE: Personal Assistant to the General Manager

Ready for a career move and be part of a dynamic team? We are looking for a new talent to play a vital role in our Executive team working alongside a fantastic team. 

WHAT IS IN IT FOR YOU:

• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet21.

MAIN DUTIES AND RESPONSIBILITIES:

• Excellent knowledge of dealing with MS Office applications (Windows XP).
• Establishment of proper business correspondence, memoranda, reports, and forms, including those of a confidential nature.
• Maintaining a filing system for diverse data, memorandums, and correspondence:
• Establishment of minutes of meetings and transcribe dictation from the General Manager
• Answering and channeling phone calls, arranging and reminding appointments for the General Manager
• Receives and screens office callers' and visitor's schedules and sets up appointments.
• Receives, opens, and sorts all incoming mail; dispatches outgoing mail.
• Sees proper handling, use, and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and COO office.
• Performs duties common to all Department Heads and other duties as may be assigned.
• Administers the distribution, filing, and necessary information flow of the Duty Manager Reports.
• Makes sure that all memos are channeled through the office in order to check the “copies to” and to inform the necessary departments if not already made.
• Keeps trace for daily briefings, follow-up, and important information; to be prepared for the General Manager
• Makes regular proposals to the General Manager about new ideas, internal problems, etc.
• In the absence of the General Manager establishes in the form of short notes daily reports about major happenings in the hotels for his/her information.
• Regarding the proper information flow is familiar with the organization chart of the hotel and the relevant flow of information.

• Bachelor's Degree in any field or a Diploma in vocational hospitality
• 2-5 years experience in a 4 or 5-star Hotel