Stores Executive

Prime Function:

• Assist the Accounts Assistant or F&B Cost Controller to maintain optimum stock levels.
• To ensure that all goods are stored correctly, in terms of temperature and shelf life.
• To ensure that all goods are made against requisitions and that nom items leave the storeroom without the appropriate documentation or signature.
• Ensure HACCP procedures are followed and clear records are kept at all times.
• Responsible for the overall maintenance of the Stores.
• Any matter which may effect the interests of the hotel should be brought to the attention of the Management.

Key Responsibilities:

People Management

• Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.
• Provide effective support to the team to enable them to provide effective and efficient services.
• Co-ordinate with the other departments to ensure operative effectiveness.

Financial Management

• Assist the Stores Team Leader/ Purchase Manager to regularly review the Stores to improve productivity by maintaining stocks, identifying slow moving/nonmoving items, reduce spoilage and wastage & improve material handling and shortages.
• Recommend inventory levels for the goods in the stores to the Finance Department and seek approval.
• Identify optimal, cost effective use of the resources and educate the team on the same

Operational Management

• To ensure maximum security of all storeroom areas, and that no unauthorized person should be allowed the access.
• To efficiently supply the materials to user departments according to standard procedures and ensure to maintain the stores to avoid wastage through loss or pilferage.
• To inform the Stores Team Leader and follow the standard procedures in case of spoilage or damage of any item.
• Ensure to par stock the goods.
• To ensure the timeous and correct completion of all administrative tasks with respect to delivery of goods to the respective departments.
• Check the expiry date of the goods and discard the expired goods.
• Maintain proper records of goods received, goods issued, and quantity of stock & rejected goods.