Reservation Executive

Main Duty and Responsibilities:

• Promptly answer all requests for reservations and record them accurately.
• Constant upkeep of Opera Reservations system through updating of rates systems, validity dates, mail messages, and availability control.
• Ensure all reservations loaded into the PMS system are up to date.
• Closely scrutinize reservations relating to regular clients to ensure all information is correct resulting in minimal check in time.
• Monitor occupancy for upcoming weeks, when stop sell is necessary input date into PMS and advise Front Office, Telephones and ARS allotment holders.
• Create group masters and update group information as it is received e.g. rooming list, arrival, meals, follow up on information if not received.  Liaise with other departments to ensure group requirements and special requests are actioned.
• Ensure an accurate and complete guest history exists for all return guests and that details of arrivals etc. are communicated to Management.
• Regularly monitor occupancy, judge busy periods and request assistance as required.
• Closely monitor allotments and ensure all are being utilised and not oversold.  Provide allotment statistics and ensure accurate handling / correspondence.
• Assist in preparation and checking of rate manual, ensure rates and rates schedule in computer system are correct.
• Ensure completion of daily duties, e.g. correspondence, filing, reports, etc. adherence to Emergency Communication procedures.

• Prior experience working with Opera or a related system.
• Strong interpersonal and problem solving abilities.
• Fluency in English, additional languages are a plus.
• Preferably a  Graduate