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Raffles Singapore, Singapore

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REF32156P

Payroll Officer

Region

Luxury & Lifestyle


Company Description

 


    Job Description

    The position is responsible for providing administrative support to the Finance department, Payroll and General Cashiering.

    Primary Responsibilities

    Administrative Support   

    • Updates daily Accounts Receivables List of Remittance upon receipt of cheques. 
    • To segregate incoming and outgoing mails and delivery of mails to various Finance sections.
    • Co-ordinate and issue hotel gift certificates. 

    Cashiering Duties

    • Responsible for cash collection and checking of daily remittances, in the presence of a witness.
    • Ensures sufficient change and refill for cash machine.
    • Updates foreign exchange rate as per hotel policy and policies.
    • Ensures daily bank deposits.
    • Prepares daily cash receipt report and journals. 
    • Balances cash machine fund daily and ensures all funds are returned to the cash machine at end of day.
    • Co-ordinates and issues cashiers’ float.
    • Provides training to new cashiers.
    • Maintains over and short records for each cashier and shows evidence of review by Director of Finance and Business Support.

    Monthly Payroll Processing

    • Computes and finalises payroll with necessary reports printed for proper approvals to be submitted to bank for processing.
    • Ensures high level of confidentiality when dealing with all matters related to payroll.
    • Collects and verifies basic payroll information from original sources such as appointment letters, E-Overtime / E-Timesheet reports and payroll allowances and deductions form.
    • Processes petty cash reimbursement and expenses report relating to colleagues’ benefits.
    • Makes necessary deductions from colleagues’ salary before payday.
    • Takes note of resignees and ensures proper process to avoid overpayment in last salary payout.
    • Checks and calculates all colleagues’ benefits and ensure proper backups are submitted. 
    • Works closely with Talent and Culture team on matters concerning colleagues’ salary, leave, allowances and deductions.
    • Responsible for accurate and timely Central Provident Fund submission.
    • Checks, verifies and processes casual labour payments in E-casual labour.
    • Submits all claims for government paid leaves and reservist make-up pay and maximise any credits available to reduce overall payroll cost.
    • Files IR21 for all resigned foreign colleagues for tax clearing purpose.
    • Reconciles vacation, bonuses accrual on a monthly basis.
    • Prepares monthly Jounrals, Balance sheets and any other reports relating to Payroll.
    • Ensures that all hotel systems and internal controls related to payroll section are adhered to.
    • Works on any payroll related projects and ensures successful implementations. 

    Focuses On Colleagues/Management Experience

    • Attends to colleagues queries promptly.
    • Consistently offers professional, friendly and engaging service.
    • Co-ordinates with various departments to ensure proper documents submission.
    • Use a Heartist® approach – makes the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.

    Works As Part Of The Finance Team

    • Ensures to produce quality work at all time.
    • Adheres to all timeline set.
    • Builds strong relationship with team member.
    • Builds a cohesive working environment and achieves together the financial goal set.
    • Be knowledgeable and plays an active role in maintaining strict adherence to PCI-DSS compliances.

    Involvement In Wider Job Function Relationships 

    • Maintains collaborative working relationship with all colleagues.
    • Participates in training activities to improve knowledge and skills.
    • Follows guidelines provided in colleagues’ handbook.
    • Understands emergency procedures, health and safety requirements.
    • Ensures service standards and individual performance is aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
    • Contributes to the hotel’s Corporate Social Responsibility efforts by supporting the Planet 21 program.
    • Performs any other duties and responsibilities that may be assigned.

    Qualifications

    Candidate Profile

    Knowledge and Experience

    • Diploma holder or equivalent in hospitality or related field.
    • Previous office administration or Payroll knowledge required.
    • Minimum 2 years relevant experience in similar capacity.

    Competencies

    • Good interpersonal skills with ability to communicate with all levels of employees.
    • Communication skills in English spoken / written.
    • Ability to work cohesively with fellow colleagues as part of a team.
    • Personal presentation, clean / tidy.
    • Good presentation and influencing skills. 
    • Multicultural awareness and able to work with people from diverse cultures. 
    • Flexible and able to embrace and respond to change effectively.
    • Ability to work independently and has good initiative under dynamic environment.
    • Self-motivated and energetic.
    • Sense of urgency.

    Additional Information

    Benefits of Joining Raffles Hotel Singapore

    • 5-day Work Week.
    • Duty Meals are provided.
    • Colleagues’ Discount and/or Preferential Room Rates at worldwide Accor Hotels.
    • Flexible Benefit – Dental/Optical/Vacation Expenses/Children’s Education.
    • Medical and Wellness Benefit.
    • Comprehensive Insurance Coverage.
    • Local/Overseas Career Development & Growth Opportunities.
    • Holistic Learning and Development Opportunities.

    La diversité et l’inclusion pour Accor, c’est accueillir chacun et chacune dans le respect de ses différences en donnant la priorité aux seules qualités et compétences. Notre ambition est de développer l’emploi, mieux accueillir, offrir d’excellentes conditions de travail et  favoriser l’évolution de l’ensemble des collaborateurs et notamment des personnes en situation de handicap. N’hésitez pas à nous faire part de vos éventuels besoins spécifiques afin que nous puissions les prendre en considération lors de votre processus de recrutement.

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