Paymaster and General Cashier

Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.

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• Maintain confidentiality in regard to payroll related information.
• Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
• Follow up with HR in regard to attendance records and ensure the absence has been entered correctly into the HR Admin module before the cut-off date each month.
• Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
• Co-ordinate with HR Department on matter concerning employees’ basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
• Post the monthly service charge paid outs and verify the posted balance to the distribution sheet.
• Post the monthly tips and various commission (i.e. upsell and Spa) paid outs and verify the posted balance to the distribution sheet.
• Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
• Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the HR document and employee’s contract.
• Produce a monthly basic pay reconciliation vs. previous month.
• Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of HR and GM and for approval.
• Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval.
• Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month:
  • PY50_RDB Payroll wages
  • PY51_RDB Payroll Journal Entry Hours
  • PY54_Vacation Accruals
  • PY55_EOS Accruals
  • PY56_Air ticket Accruals
• Print and distribute pay slips after payroll has been debited from the hotel’s bank account.
• Track and maintain vacation outstanding and lieu days outstanding.
• Submit monthly outstanding vacation and lieu days to all Department Heads.
• Maintain the payroll system and make recommendation for improvements.
• Provide any other reports as requested by management.
• Must have a commitment to follow all local corporate policies and procedures as they relate to General Cashier.
• Must have thorough knowledge of all policies and procedures as they relate to General Cashier.
• Must have excellent cash handling skills evidenced by no overages and shortages.
• Must work in a safe, prudent, and organized manner.
• Must collect daily cash drops in the presence of a witness.
• Count and verify daily cash receipts that are submitted from individual cashiers.
• Document the reconciliation of all cash receipts to the PMS system and complete the daily cash over and short report.
• Consolidate, prepare and make the daily bank deposits in a timely manner.
• Reconcile daily cash submissions from various departments in the hotel against the bank deposits.
• Report daily all cash discrepancies to the Chief Accountant and/or Director of Finance.
• Ensure that all cash-handling employees have adequate monetary change throughout their work shifts.
• Provide monetary change employess with hotel floats.
• Issue due-backs to hotel cashiers as required.
• Deposit cheques proceeds on a timely basis.
• Submit foreign currency rate changes to the Night Manager on a daily basis & to ensure that all rates have been updated.
• Prepare General Cashier Daily Report & submit to Senior Accountant and/or Chief Accountant for approval.
• Make petty cash disbursements according to established policies.
• Reconcile petty cash payments every Thursday and submit for Director of Finance’s approval.
• Perform a daily cash count of the General Cashier’s float and report all counts/discrepancies to the Chief Accountant and/or AFC for approval.
• Conduct surprise float count on all cashier holding floats, including non-operation cashiers like HR, and Purchasing, in the presence of the float holder, on a quarterly basis. Any discrepancies must be reported to the Chief Accountant and/or Director of Finance immediately.
• Maintain over and short records for each cashier and show evidence of review by Chief Accountant and or Assistant Financial Controller.
• Maintain current house bank agreements.
• Prepare a monthly summary of float counts. The total must include banks issued and must tie to the general ledger house bank account.
• Resolve any deposit discrepancies directly with the bank while keeping the Chief Accountant and/or Assistant Financial Controller aware of the said discrepancies.
• Assist in cashiering trainings and be available as needed to support cashiers in resolving problems in cash handling procedures.
• Perform any other duties that may be assigned from time to time by management.

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organized manner.
• Must have commitment to follow all local and corporate policies and procedures.
• Must be self-motivated and have a high degree of analytical ability.
• Oral and written fluency in English.
• Display initiative.
• Team player.
• Customer/people oriented.
• Responsible and helpful.