In-Room Dining Coordinator, The Savoy Hotel

The Savoy is one of the world's most iconic hotels. We are the original British luxury hotel, opened in 1889, and have a reputation for outstanding service excellence. We blend our rich history with innovation, and have played host to royalty, world leaders, and legends of the stage and screen. Today, we pride ourselves on creating special memories for our guests by delivering the very best in five-star luxury hospitality.

Our award-winning, colleague-centric culture truly differentiates us in the luxury hospitality marketplace. We offer competitive salaries and benefits, along with outstanding career development opportunities globally within Fairmont.

• Top Ten (Big Organisations) – Sunday Times Best Places to Work 2025

• HR in Hospitality Awards 2025:

  • 🏆 Excellence in Employee Experience

  • 🏆 HR Team of the Year

  • 🏆 HR Leader of the Year – awarded to our Director of People & Culture, Sally Webster

• Institute of Hospitality Awards 2025

  • 🏆 Talent Development Team of the Year

Job Title: In Room Dining (IRD) Coordinator 

Department: Food & Beverage 

Inspired and Supported by: In Room Dining Manager 

Your purpose will be: 

As a in room dining coordinator you will be responsible to co-ordinate all service requirements addressed to Room Service department, primarily responsible for taking guest orders over the telephone or verbally, processing these orders accurately and timely using the POS terminal. Making sure to communicate with the supervisor, butler and chef on duty regarding the orders and any special requests. 

You will be accountable for: 

• Communicating with various other departments, using Micros & RMS app for room clearance, room changes, checking status of the rooms and amenity delivery.  

• Printing daily reports 

• Updating VIP list 

• Assisting the department with any other administration and any other duties as and when requested 

• Assisting the IRD manager with achieving high scores on various guest satisfaction surveys, recognizing repeat guests and following standard procedures 

Your key responsibilities & contribution will be: 

• Answering all telephone calls and prioritising these calls 

• Directly dealing with guest requests and orders that must be done courteously, efficiently and promptly 

• Having good knowledge of in room dining menus and on-going promotions and offering in other F&B outlets 

• Providing recommendations and suggestions to guests upon requests 

• Be knowledgeable of all services, facilities and products offered by the hotel 

• Consider the satisfaction of all guests by ensuring prompt, courteous and efficient service at all times 

• Pay attention to guest orders, and know the menu thoroughly 

• Write down all information’s clearly and highlight special requests. 

• Communicate with the kitchen regarding menu questions, the length of wait, and product availability 

• Giving approximate delivery time to the guest according to the time evaluation system established by the Outlet Manager and the Sous Chef. 

• If the order has not been sent up by time, placing a call to the guest to apologies and to re-evaluate the delivery time. 

• Ensure correct posting in POS system for communication to the service and kitchen department, including all information including allergen and dietary requirements 

• Assist the department to drive guest satisfaction by providing consistent guest experiences. 

• Coordinating IRD Waiter/ Waitress`s and the butlers 

• Report positive and constructive guest feedback to the manager. 

• Promptly handle guest queries, complaints and all issues in a professional manner. 

• Have the knowledge and understanding to explain and perform upselling all items offered by the department assigned as well as offering alternatives or suggestions to guests. 

• Ensure proper handover is given to the next shift and also to the IRD manager. 

• Report cleanliness and maintenance issues to the immediate supervisor  

• Ensure that the IRD office and surrounding area is kept clean and organized at all times. 

• Ensure proper appearance and grooming while on duty. 

• Perform any other reasonable duties and responsibilities as assigned.  

What you will need to do this role: 

Essential: 

• Ability to communicate with the guests and anticipate their needs. 

• Ability to smile and diffuse anger naturally. 

• Should have very good telephone etiquettes. 

• Have an enthusiastic and positive personality. 

• Profound knowledge of customer service 

• Knowledge of food and beverage products. 

Desirable: 

• Hotel Management diploma holder or similar qualification. 

• 2 to 3 years’ experience in similar role in a similar 5* hotel.  

Please note that we believe in flexibility and multi-skilling, and you may be asked to do different tasks from time to time to enable us to meet the needs of our guests and colleagues. 

What’s in it for you?

• Competitive salary and additional service charge
• Life insurance and pension
• 31 days of holiday (including public holidays)
• Exclusive discounts:
  • Savoy, Fairmont, Raffles, and Accor hotels (friends & family rates included)
  • 50% off at American & Beaufort Bars, Afternoon Tea, spa, florist, and select Gordon Ramsay restaurants
  • 20% off at other Gordon Ramsay restaurants and Restaurant 1890
• Free stay for two at The Savoy after successful probation
• Colleague restaurant, gym, interfaith prayer room and wellness room
• Laundry services
• Cashback for wellbeing/healthcare expenses; HSF & Perkbox
• Employee assistance program
• Virgin Active and The Gym Group membership discounts
• Cycle-to-work scheme
• Season ticket loan for commuting
• Annual optician reimbursements of £100
• Local discounts for F&B and retail