Conference & Events Coordinator - Full Time

At Accor we believe that there is a place for everyone in the same way that our brands cater to all of our guests. That’s why we offer the greatest career opportunities, industry training and the chance to work in the most diverse locations in the hotel, resort and hospitality industry.

Who we are…

A sanctuary of style located on the doorstep to Chadstone – The Fashion Capital, the Hotel Chadstone Melbourne MGallery provides guests with the perfect luxury escape that is unique and without comparison. Five star luxury and glamour creates the perfect setting for our team to create special moments that our guests will remember forever. Join us at Hotel Chadstone Melbourne MGallery, where we create stories that stay.

We are currently seeking a highly organised and passionate Conference & Events Coordinator to support the planning, coordination, and execution of conferences, meetings, and events at Hotel Chadstone Melbourne MGallery.

This full time role is a fantastic opportunity for someone looking to grow their career in Events, Conference Services, and Hotel Operations, working closely with sales, operations, and clients to deliver seamless and memorable events.

Responsibilities include:

• Coordinate all aspects of conferences and events from initial enquiry through to event delivery

• Act as the main point of contact for clients, ensuring clear communication and exceptional service

• Prepare event orders, contracts, function sheets, and internal event documentation

• Liaise closely with Food & Beverage, Kitchen, Front Office, and AV teams to ensure flawless execution

• Conduct site inspections and assist with client planning meetings

• Ensure all event details are accurately communicated to operational teams

• Maintain detailed records and manage multiple events simultaneously

• Support the Conference & Events and Sales teams with administration and event logistics

• Ensure all events align with brand standards and guest expectations

• Previous experience in conference, events, or hotel operations is highly regarded

• Understanding of hotel departments and event workflows

• Strong organisational and multitasking skills

• Excellent communication and interpersonal skills

• High attention to detail and problem-solving ability

• Ability to work in a fast-paced environment with changing priorities

• Hospitality, Events, or Business qualifications are an advantage

What’s in it for you

• Great benefits - worldwide accommodation and food & beverage discounts from you first day, Chadstone shopping centre discounts (at selected stores), free nights’ accommodation on your anniversary with Accor, free & confidential employee assistance program, discounted health insurance
• Live in Melbourne's South-East? Work close to home and avoid the CBD
• Endless learning & career development opportunities with Australia's largest hospitality group – Accor
• Be part of a dynamic hotel environment with a supportive and fun team

Apply now to begin your journey with Hotel Chadstone Melbourne MGallery, we look forward to receiving your application.