Purchasing Manager

BE LIMITLESS
Do what you Love, Care for the World,
Challenge the Status Quo!

WELCOME TO SWISSÔTEL CHICAGO
Swissôtel Chicago is a luxury 4 diamond hotel with 662 rooms and suites located in the heart of downtown Chicago. Inspired by our brand pillar, Vitality, our Swissôtel Chicago family is united by a common vision to re-engage, re-inspire and re-vitalize our commitment to delivering quality service, building quality relationships and living quality lives.  

At Swissôtel Chicago, we put the emphasis on our people. We are extremely proud of our Vitality initiatives and offer a variety of wellness programs for our Colleagues, who – in turn – aspire to bring quality of life into our guests’ lives. Our goal is to provide a motivating and rewarding environment that attracts talented individuals who wish to develop their careers within a culture that values creativity and innovation in order to execute winning results aligned with our Vitality vision. Through our initiatives and Vitality culture, we have been named a Top Workplace by the Chicago Tribune for 8 years in a row!

Be Bold, Be Inspired, Be You.

JOB DESCRIPTION: Purchasing Manager

WHAT YOU WILL BE DOING:
Reporting to the Director of Finance and Business Support, the Purchasing Manager is an organized individual who has the ability to build relationships with not only vendors and suppliers, but each department in the hotel. Your combination of task-driven mindset plus connection-based approach leads to cost-savings, organizational success, and optimization.

Receiving

• Receiving all deliveries to the hotel, including food, beverage, and miscellaneous items.
• Verify quality and freshness of perishable items; return any that do not meet standards.
• Weigh high-cost items and check against invoices, report discrepancies.
• Maintain detailed logs of all deliveries, include date, time, invoice amount, and recipient.
• Process food & beverage invoices according to hotel and accounting procedures.
• Secure invoices and deliver to accounting daily.
• Complete monthly inventories of food and beverage items.

Purchasing

• Manage the end-to-end purchasing process, from identifying needs to final delivery, ensuring all items meet quality, service, and price standards
• Work with current purchasing program to maximize savings and rebates & Build and maintain relationships with suppliers, negotiate for reduced pricing for non-program vendors, and evaluate vendor performance regularly
• Work with Director of Finance to control costs, analyze expenditures, and ensure purchasing aligns with budget expectations
• Track team performance (one team member- storeroom manager), quality standards, and service delivery, identifying opportunities for improvement 
• Manage purchasing and inventory of our retail outlet
• Work with F&B management team & finance on month-end reporting
• Comply with all policy and procedures

Requisitions

• Manage requisitions from storeroom for cooks, bartenders, and servers.
• Ensure all products needed for shifts are requisitioned before end of day.
• Maintain minimum inventory levels for smooth operations.
• Maintain liquor perpetual inventory and enforce empty bottle exchange policy

Cost Control

• Keep liquor storeroom locked when unattended.
• Report inventory discrepancies immediately to Director of Food & Beverage.
• Conduct monthly food and beverage inventories and complete cost worksheets.
• Code invoices for monthly P&L reporting.

Food Safety & Organization

• Maintain storeroom and coolers in clean, organized condition.
• Follow FIFO procedures and monitor expiration dates.
• Ensure all items are dated and priced.

Other Duties

• Maintain par levels of essential supplies.
• Work with vendors on various tasks.
• Coordinate shipping of packages for the hotel.
• Ensure proper operation and sanitation of dish machine.
• Operate all equipment safely and as designed.

YOUR EXPERIENCE AND SKILLS INCLUDE:

• Two years of relevant Purchasing/Storeroom experience, preferably in a leadership role.
• Reading, writing, and oral proficiency in the English language required, must be able to communicate with guests and staff professionally and with empathy.
• Ability to handle stressful situations, while maintaining a calm and welcoming demeanor.
• Strong organizational skills with the ability to multi-task and provide guest follow up in a fast-paced environment.
• Must have the ability to delegate, effectively train and coach a team with diverse talents.
• Must be able to work with and understand financial information, data, and basic arithmetic functions.
• Must have highly developed customer service skills with strong attention to detail.
• Proficient computer skills including but not limited to Microsoft Word, PowerPoint, Excel, and Outlook.
• Maintain a professional business appearance, attitude, and performance.
• Must be able to work a variety of shifts, including weekends, and holidays.
• Move, bend, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance.
• Stand, walk or sit for an extended period or for an entire work shift.
• Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

WHAT IS IN IT FOR YOU:

• Salary: $70,000 - $75,000
• Employee Benefit Card offering discounted rates at Accor worldwide
• Learning & Development programs through our Academies
• Opportunity to develop your talent and grow within our property and across the world!
• Ability to make a difference through our Corporate Social Responsibilities, such as Sustainability, Diversity, Inclusion & Belonging
• Comprehensive Benefit Package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance, Accidental Injury Insurance, Hospital Support, Critical Illness Insurance, 401K plan, Paid leave such as Vacation, Personal, Maternity/Paternity and Holiday.

Heart + Artist = Heartist®
Our Heartist Culture 
At Accor, we are all Heartists®. Passionate and experts in what we do, each and every one of us, with our own personality, master the fine art of welcoming, connecting, and serving others. We are passionate about people and attentive to the world, it is the Heartist® way of being.

Generous, attentive, and free, we ensure that everyone can come as they are, and feel like they belong. As one big team, we know that only together can we do amazing things! The world is more welcoming when we’re connected heart to heart. How we do it? We care, we dare, we place people at the heart of everything we do.

We aim at creating exceptional experiences that will turn both guests and employees into raving fans, because our own well-being in our jobs is just as important as our guest fulfillment. Like all good stories, everything is related. We are driven by our shared values. 

Come As You Are
Imagine a workplace with leaders and colleagues who show up real, who embrace vulnerability, let go of egos and inspire authentic, genuine connections. Come as YOU are by adding your voice to 120 cultures and counting. Our culture of inclusion welcomes everyone, regardless of race, gender, background, or… anything really!

For five years in a row, our colleagues have voted Swissôtel Chicago a Top Workplace and every day we strive to bring our best selves to work to live up to this tremendous honor. We are looking for individuals who love nothing more than to connect with fellow humans. If you love the idea of building a career and being celebrated in your job for simply being YOU – then apply with us today and tell us about yourself! 

Our Community Outreach
Our colleagues are passionate about connecting to the world and to others. Swissotel Chicago is committed to making a positive impact in the community through partnerships with local nonprofit organizations and community initiatives. We’ve proudly supported organizations such as One Family Illinois and All Stars Project, helping provide resources, opportunities, and support to individuals and families in need. Through volunteer efforts, charitable partnerships, and community engagement, we strive to give back and create meaningful connections beyond the workplace.  

Our Vitality
Made possible by Harry Weese’s visionary design, Swissôtel Chicago boasts “forever” views of the Chicago skyline, Navy Pier, and Lake Michigan. Our colleague culture is inspired by Vitality; united by a common goal to deliver heartfelt service, build meaningful relationships and lead quality lives. With incomparable event space, 662 newly renovated guest rooms and suites, a one of a kind penthouse ballroom and flawless food & beverage delivery, Swissôtel Chicago is the premiere hotel in Chicago for leisure and conference guests.  

About Accor
We are a worldwide Augmented Hospitality leader. We are 300,000 experts committed to reinventing hospitality with unique and unrivalled experiences within our addresses. We are Accor. Our promise is caring and impeccable service. We nurture real passion for service and achievement beyond limits. Our mission is to make the impossible possible to realize your dreams. 

We’re so much more than hotels—we’re creating innovative lifestyle experiences, whether you live, work or play. Blaze your own trail from 50+ hotel brands, restaurants, nightclubs, spas, co-working spaces, and tech start-ups. 

About Swissôtel Hotels & Resorts 
Swissôtel Hotels & Resorts got its start in Switzerland, a country known for big mountains and equally high standards of living. Its contemporary Swiss style and locally inspired flair attracts business and leisure travelers who enjoy high-end hotels but prefer fresh innovation to stale pretension. Conveniently located where travelers want to be, Swissôtel provides guests with the opportunity to stay in the heart of city centers worldwide where access to business and shopping districts are right around the corner. Swissôtel properties can be found in over 30 well-located properties around the world, with many more in development. 
 
As guests of the world, every Swissôtel upholds Swiss sustainability standards. In fact, Swissôtel has a mission: to treat guests, team members, and the environment with equal respect. Swissôtel is now part of Accor, a world-leading travel & lifestyle group and digital innovator offering unique experiences in more than 4,000 hotels, resorts and residences around the globe. But no matter how international Swissôtel becomes, just like the country it was founded in, it remains a small hotel at heart.