Purchasing Clerk

The FAENA Movement is a journey of art, culture, and community. Rooted in the soulful traditions of the South and elevated by imaginative design, our culture celebrates authentic hospitality and transformative experiences. We create spaces where dreams are brought to life—through bold ideas, meaningful collaboration, and a deep sense of purpose.

As we continue our expansion into the Kingdom of Saudi Arabia, FAENA The Red Sea will mark a new chapter—visionary in spirit, exceptional in execution. We’re building more than a hotel; we’re shaping a world of beauty, wonder, and connection. If you’re driven by creativity, excellence, and a desire to be part of something extraordinary, we invite you to help bring this vision to life.

At FAENA The Red Sea, we are seeking a proactive and detail-oriented Purchasing Clerk to join our Procurement team. This role is responsible for supporting the day-to-day purchasing function by processing purchase requests, coordinating with suppliers, and ensuring the timely procurement of goods and services required for hotel operations. The Purchasing Clerk plays a key role in maintaining accurate procurement records, monitoring order status, and ensuring compliance with company purchasing procedures. The ideal candidate will have strong organisational skills, attention to detail, and a commitment to supporting efficient and cost-effective procurement operations.

Key Responsibilities

• Process purchase requisitions and prepare purchase orders accurately and promptly.
• Obtain quotations from approved suppliers as directed.
• Coordinate with suppliers regarding pricing, availability, and delivery schedules.
• Follow up on purchase orders to ensure timely delivery of goods and services.
• Maintain accurate purchasing records, supplier files, and procurement documentation.
• Verify purchasing documents and ensure compliance with company procedures.
• Liaise with receiving and stores teams to ensure orders are received correctly.
• Assist in resolving discrepancies related to deliveries, quantities, or product quality.
• Monitor stock levels and support replenishment requests as required.
• Coordinate with departments to understand and support purchasing needs.
• Assist in maintaining supplier information and approved vendor lists.
• Prepare purchasing reports and updates as requested.
• Support month-end closing activities related to procurement transactions.
• Ensure confidentiality of purchasing information and supplier pricing.
• Assist with internal and external audits by providing required documentation.
• Maintain compliance with company policies, procurement procedures, and internal controls.

• Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or related field 

• 2–5 years of experience in purchasing, procurement, or supply chain operations 

• Good understanding of procurement processes, vendor management, and inventory control 

• Experience working with ERP systems such as SAP, Oracle NetSuite, or similar platforms 

• Proficiency in Microsoft Excel for reporting and data tracking 

• Previous experience in a Purchasing, Procurement, Stores, Receiving, or Administrative role within a hotel, resort, or hospitality environment preferred.
• Basic understanding of purchasing processes, inventory control, and procurement procedures.
• Experience working with procurement, inventory, or ERP systems is advantageous.
• Strong attention to detail and accuracy in data entry and record keeping.
• Good organisational and time management skills with the ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• Ability to build effective working relationships with suppliers and internal stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong numerical and analytical skills.
• Ability to work independently while contributing positively within a team environment.
• High level of integrity, professionalism, and confidentiality.
• Diploma or degree in Business Administration, Supply Chain, Logistics, Finance, or a related field preferred.
• Ability to thrive in a fast-paced luxury hospitality environment while maintaining exceptional standards of accuracy and service.